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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, Missoula · Job Posted June 28, 2026
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Job Description

Robert Half is looking for an Administrative Coordinator to provide dependable operational and clerical support for a team in Missoula, Montana. This long-term contract position is HYBRID with 3 days on site! This role is ideal for someone who enjoys keeping office activities organized, preparing clear materials, and handling day-to-day administrative tasks with accuracy and attention to detail.

Job Responsibility

  • Manage general office coordination activities to help daily operations run smoothly and efficiently
  • Process and organize scanned personnel file documents, maintaining accurate and accessible records
  • Handle incoming mail distribution and support routine document flow within the office
  • Learn established approval and signature procedures to provide reliable backup administrative support
  • Create and format presentation materials, including recurring biweekly all-staff meeting decks and executive-level PowerPoint presentations
  • Assist with clerical tasks such as preparing letters on company letterhead, arranging outgoing shipments, and generating shipping labels
  • Provide day-to-day administrative support by coordinating schedules, responding to routine requests, and helping maintain organized workflows

Requirements

  • 2+ years of experience in an administrative support, office coordination, or similar role
  • Strong administrative assistance skills with the ability to manage multiple clerical tasks accurately
  • Experience with calendar management, scheduling, and coordinating routine office activities
  • Comfortable answering inbound calls and handling general office communications professionally
  • Proficiency in Microsoft Office, including creating and editing PowerPoint presentations and business documents
  • High attention to detail when managing records, correspondence, and document preparation
  • Ability to work independently, adapt to changing priorities, and learn internal processes quickly

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
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