CrawlJobs Logo

Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , San Diego

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

This role goes beyond traditional administrative support—you'll play a key part in coordinating operations, supporting cross-functional teams, and ensuring day-to-day processes run smoothly.

Job Responsibility:

  • Coordinate schedules, meetings, and internal communications across departments
  • Serve as a central point of contact for administrative and operational needs
  • Assist with project tracking, reporting, and process coordination
  • Prepare and edit reports, presentations, and client-facing materials
  • Support onboarding logistics and internal team coordination
  • Maintain organized records, databases, and filing systems
  • Handle high-volume email and calendar management with competing priorities
  • Assist leadership with special projects and workflow improvements

Requirements:

  • 3+ years of administrative, coordination, or office operations experience
  • Strong organizational and multitasking skills in a fast-paced environment
  • Proficiency in Microsoft Office Suite (especially Excel and Outlook)
  • Excellent communication skills, both written and verbal
  • Ability to manage multiple priorities with a high level of accuracy
  • Professional, proactive, and solutions-oriented mindset

Nice to have:

  • Experience in financial services or a corporate/professional services environment
  • Exposure to project coordination or operations support
  • Familiarity with CRM systems or workflow tools
What we offer:
  • Competitive compensation
  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Eligible to enroll in company 401(k) plan
  • Free online training
  • Access to top jobs

Additional Information:

Job Posted:
May 04, 2026

Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Administrative Coordinator

Administrative Coordinator

Join a fast-paced and dynamic organization that values teamwork, operational exc...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience in coordinating administrative functions or similar roles
  • Exceptional organizational skills and attention to detail
  • Strong written and verbal communication skills, with comfort in interacting across all levels of an organization
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with workplace tools like Slack, Trello, or similar collaboration platforms
  • Ability to multitask and prioritize effectively in a fast-paced environment
Job Responsibility
Job Responsibility
  • Serve as the central point of contact for internal and external stakeholders, maintaining excellent communication and collaboration across teams
  • Assist in scheduling appointments, arranging travel, preparing meeting materials, and managing correspondence
  • Organize and maintain accurate records, files, and databases, ensuring compliance with company policies
  • Support planning and execution of meetings, events, or department-specific initiatives
  • Identify process improvements to streamline administrative tasks and enhance organizational workflows
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...
Location
Location
United Kingdom , Bristol
Salary
Salary:
30000.00 GBP / Year
cluesoftware.com Logo
Clue Software
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven background in office administration or office coordination
  • Hands-on experience with HR administration, including onboarding and offboarding
  • Event planning and coordination for internal and external meetings
  • Recruitment support, including scheduling and candidate communication
  • Office health & safety understanding and check required
  • Exceptional organisational and time-management skills
  • Strong communication and interpersonal abilities
  • Detail-oriented with a proactive approach to problem-solving
  • Ability to manage multiple priorities in a fast-paced environment
Job Responsibility
Job Responsibility
  • First point of contact for Clue, in the office and via the phone
  • Manage building access, alarms, CCTV, and fob/keycard systems
  • Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
  • Ensure office cleanliness and maintenance
  • Monitor and replenish office supplies
  • Oversee deliveries and post distribution
  • Amazon account purchases for teams across Clue
  • Conduct regular office checks aligned with ISO standards
  • Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
  • Act as HiBob super user for HRIS management
  • Fulltime
Read More
Arrow Right

Administrative Coordinator

This position is responsible for various administrative tasks to support the kit...
Location
Location
Singapore , Singapore
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
  • Transmit information or documents using a computer, mail, or facsimile machine
  • Operate standard office equipment other than computers
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
  • Handle incoming and outgoing mail, including date stamping and distributing incoming mail
  • Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities
  • Enter and locate work-related information using computers and/or point of sale systems
  • Follow all company policies and procedures
  • Ensure uniform and personal appearance are clean and professional
Job Responsibility
Job Responsibility
  • Ensure that the Gold Standards of The Ritz-Carlton are delivered graciously and thoughtfully every day
  • Anticipate and address guests’ service needs
  • Uphold the Gold Standards, including Employee Promise, Credo, and Service Values
  • Support team to reach common goals
  • Welcome and acknowledge all guests according to company standards.
What we offer
What we offer
  • Be part of an award-winning, globally recognized luxury hospitality brand
  • Opportunities for personal growth and development
  • Access to a diverse and inclusive work environment.
  • Fulltime
Read More
Arrow Right

Administrative Coordinator

We are looking for a dedicated Administrative Coordinator to join our team in Tu...
Location
Location
United States , Tukwila
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum of 5 years of experience in administrative assistance or coordination roles
  • Proficiency in scheduling, calendar management, and coordinating meetings and events
  • Strong research skills to gather accurate information and ensure compliance with guidelines
  • Experience in handling inbound and outbound calls professionally and efficiently
  • Familiarity with Google Suite tools, including Sheets, Forms, and Calendars
  • Ability to manage budgets and funding for programs or projects
  • Excellent organizational and multitasking skills to handle various priorities
  • Strong communication skills to collaborate with staff, schools, and external stakeholders.
Job Responsibility
Job Responsibility
  • Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings
  • Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities
  • Organize and oversee events, ensuring all logistics are handled efficiently
  • Collaborate with other locations, programs and leaders to ensure compliance with state guidelines
  • Make outbound calls to other organizations to follow up on program requirements and funding
  • Assist with budgeting and funding for departments, ensuring proper allocation of resources
  • Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics
  • Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively
  • Support grant management activities by completing assigned tasks and maintaining relevant documentation
  • Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in 401(k) plan
  • Competitive compensation
  • Free online training.
Read More
Arrow Right

Administration Coordinator

As a key member of the Facilities Department, you will play a vital role in ensu...
Location
Location
United Kingdom , Burgess Hill
Salary
Salary:
14.00 - 15.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong IT and administrative skills
  • Excellent communication and interpersonal abilities
  • A calm, solution-focused approach to emergencies and challenges
  • Proven ability to manage multiple tasks and deadlines
  • A team player with a proactive and positive attitude
  • Total proficiency with Microsoft programmes
  • Keen eye for detail, punctual and organisee
  • Very good accuracy and attention to detail
  • Administration background
  • Forward thinking, proactive and ability to use initiative
Job Responsibility
Job Responsibility
  • Monitor and respond to requests via the Premises Helpdesk
  • Schedule and coordinate maintenance and service visits
  • Provide high-quality administrative support to the Premises Department
  • Maintain effective communication across the college and with external stakeholders
  • Build strong working relationships with internal teams and service providers
  • Manage your workload efficiently, meeting deadlines and prioritising tasks
  • Uphold confidentiality and professionalism at all times
What we offer
What we offer
  • Eye care vouchers and money towards glasses should you require them for VDU purposes
  • Weekly pay
  • Pension scheme option (with employer contributions)
  • 28 days paid annual leave (Based on a weekly accrual)
  • Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
  • We can search for permanent work whilst you're in assignments and offer expert interview support and advice
  • Fulltime
Read More
Arrow Right

Client Relationship Coordinator / Administrator

As part of the Client Relations (Wealth Management) team, you will be responsibl...
Location
Location
United Kingdom , Taunton
Salary
Salary:
24000.00 - 26500.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in administration
  • Meticulous attention to detail and accuracy
  • Organised and self-motivated
  • Exceptional customer service skills with a flexible and adaptable approach
  • IT literate
  • Personable, presentable, and punctual
  • Excellent communication and interpersonal abilities
Job Responsibility
Job Responsibility
  • Efficiently handling all client enquiries
  • Preparing refreshments for client and company meetings
  • Proactively managing day-to-day administration tasks, including transacting cases onto the system and supporting consultants and clients throughout the application process
  • Liaising with providers to ensure seamless service delivery
  • Competently using various software packages for data entry and monitoring the company client database
  • Providing efficient client relations support through regular communication
  • Coordinating and implementing office procedures with the Head of Client Relations
  • Sorting and distributing incoming post and organising outgoing post
  • Booking meeting rooms and conference facilities as needed
What we offer
What we offer
  • Generous Pension Scheme
  • 30 Days Annual Leave, plus Bank Holidays, a day off for your birthday and an additional 2 extra days off for Christmas shutdown
  • Professional Growth Opportunities: Study support provided both financially and with time to study during the working day
  • Comprehensive Induction Programme
  • Annual Salary Review
  • Annual Bonus Scheme
  • Employee Assistance Program
  • Supportive Company Culture with Excellent Values
  • Modern, bright, open-plan, and luxurious offices
  • Impressive staff room and fully equipped gym with showers and changing room facilities
  • Fulltime
Read More
Arrow Right

Administrative Coordinator

We are looking for a Part-Time Administrative Coordinator to support our office ...
Location
Location
United States , Bridgewater
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous administrative or office experience preferred
  • Proficiency in Microsoft Excel and basic document management software
  • Strong attention to detail and ability to handle confidential information
  • Excellent verbal and written communication skills
  • Friendly, professional demeanor with strong customer service skills
  • Ability to work independently and adapt to a flexible schedule
Job Responsibility
Job Responsibility
  • Greet and welcome clients, ensuring a professional and friendly atmosphere
  • Organize and file financial portfolios with accuracy and discretion
  • Scan and convert documents to PDF format for digital records
  • Maintain and update client records in an organized system
  • Manage office supplies, ensuring necessary materials are stocked
  • Perform basic data entry and organization using Microsoft Excel
  • Assist with general office organization and administrative support tasks
What we offer
What we offer
  • Client-facing role with professional growth opportunities
  • Supportive and team-oriented work environment
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Parttime
Read More
Arrow Right

Marketing & Administration Coordinator

CS Group USA, a subsidiary of CS Group, is a key player in the development and c...
Location
Location
United States , East Hartford
Salary
Salary:
Not provided
https://www.soprasteria.com Logo
Sopra Steria
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Degree in Marketing, Communications, Administration, or related field
  • 2–5 years of experience in marketing, (administrative support, or sales enablement is an asset)
  • Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva, PowerPoint, and Microsoft Office/Google Workspace
  • Ability to work independently, manage multiple priorities, and adapt to the needs of Sales teams
  • Strong organizational, interpersonal, and teamwork skills
  • Excellent written and spoken English
  • French is a plus
Job Responsibility
Job Responsibility
  • Design and create marketing and sales materials such as presentations, brochures, proposals, social media graphics, and newsletters using tools like Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva, and PowerPoint
  • Maintain and update digital content on websites, LinkedIn pages, and other social media channels
  • Support marketing campaigns and lead generation initiatives, including email campaigns and event promotion
  • Assist in the organization of trade shows, webinars, and client events, including preparation of promotional materials and post-event follow-ups
  • Collaborate closely with Sales teams to develop sales enablement materials: pitch decks, case studies, product sheets, and templates that support business development
  • Manage office supplies and equipment
  • Provide day-to-day administrative support and coordinate needs between U.S. and Canadian teams
  • Facilitate internal communication to ensure smooth information flow between Sales, Marketing, and Administration
What we offer
What we offer
  • All members included in annual cash bonus opportunity
  • 2% annual retirement benefit opportunity
  • Training/Professional Development opportunities for all members
  • 6 paid holidays
  • Industry leading medical, dental, and vision Insurance
  • Vacation / Sick Time / Bereavement leave
  • Employee Assistance Program, including mental health benefits
  • Spouse / Child Optional Life
  • Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave
  • Fulltime
Read More
Arrow Right