Administrative Coordinator Job at Robert Half (Nicholasville)

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support active construction ...

Location

United States , Quincy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, project coordination, or construction support role
Proficiency with Procore, SAP, and Microsoft Office products
Ability to manage documentation and contract records with strong attention to detail
Experience handling inbound calls, written requests, and scheduling responsibilities in a detail-focused setting
Strong organizational skills with the ability to support multiple active projects at once
Personable and collaborative communication style suited to working with clients, subcontractors, and internal teams
Availability to work 25 hours per week, Monday through Friday, in Quincy, Massachusetts

Job Responsibility

Prepare, organize, and distribute project-related documents to ensure teams have timely and accurate information
Respond to incoming requests from clients, subcontractors, and project staff while providing attentive administrative support
Coordinate documentation and workflow needs across multiple construction projects running at the same time
Maintain subcontractor agreements and project contracts, tracking status and supporting proper recordkeeping
Schedule meetings, update calendars, and assist with general project coordination activities as needed
Support daily office and project administration using systems such as Procore, SAP, and Microsoft Office applications
Help facilitate communication among project participants to keep tasks aligned and deadlines on track

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Parttime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support business development...

Location

United States , Wheeling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, coordination, or a similar office-based role
Strong calendar management and scheduling skills with the ability to handle multiple priorities and deadlines
Comfortable supporting events, meetings, and communications with both internal teams and external partners
Ability to answer inbound calls professionally and provide responsive administrative assistance
Experience creating or coordinating presentations, promotional materials, or related marketing support items
Strong organizational skills with close attention to detail and accurate follow-through on tasks
Proficiency with standard business software and the ability to manage shared documents, reports, and tracking tools
Experience in home health or a related healthcare environment is preferred

Job Responsibility

Plan and organize participation in conferences, trade events, networking gatherings, and client-facing functions from initial scheduling through post-event follow-up
Oversee registration details, partnership arrangements, exhibit coordination, branded materials, and event timelines to ensure each opportunity is executed smoothly
Provide administrative support to business development team members by arranging meetings, managing calendars, and helping track next steps with contacts and partners
Assist with the preparation of marketing content such as presentations, flyers, social media materials, and other promotional pieces that support outreach efforts
Serve as a point of coordination with associations, vendors, referral sources, and event contacts to keep communication timely and well organized
Monitor important dates including renewals, membership deadlines, partnership commitments, and upcoming opportunities that support business growth
Prepare summaries and reporting that help leadership review activity levels, monitor pipeline progress, and evaluate business development performance
Maintain organized marketing files, shared resources, and reference materials so teams can easily access current assets and information
Answer inbound calls and support general administrative tasks that help the office and business development function operate efficiently

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Coordinator

A highly respected financial services and investment banking organization is see...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience within a corporate or professional services environment
Financial services, banking, capital markets, or investment banking experience strongly preferred
Advanced Microsoft Excel skills required
Experience supporting executive teams or high-level business units preferred
Strong organizational, multitasking, and follow-through abilities
Excellent verbal and written communication skills
Professional presentation and client-facing demeanor
Experience with contracts, vendor management, negotiations, or operational coordination highly valued
Ability to work independently while becoming embedded within a collaborative team environment

Job Responsibility

Provide administrative and operational support to the Capital Markets team
Manage and track filings, documentation, reporting, and deadlines with a high degree of accuracy
Maintain detailed records, trackers, and spreadsheets utilizing advanced Excel skills
Coordinate travel arrangements, expense reporting, and calendar support
Serve as a professional point of contact for internal stakeholders, clients, and incoming calls
Assist with vendor coordination, vendor relationships, and related administrative processes
Support contract administration, documentation review, and negotiation coordination
Help ensure smooth day-to-day operations within a fast-paced, deadline-driven environment
Prioritize multiple tasks while maintaining discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

New

Administrative Coordinator

We are seeking a highly organized and detail-oriented Administrative Coordinator...

Location

United States , Cedar Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office coordination, or related experience
Strong organizational skills with the ability to prioritize multiple tasks
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
High attention to detail and accuracy
Ability to work independently and as part of a team
Customer service mindset with a proactive, problem-solving approach

Job Responsibility

Coordinate and manage daily administrative operations, including scheduling, correspondence, and document management
Serve as a point of contact for internal teams, clients, and external vendors
Maintain calendars, schedule meetings, and coordinate logistics (conference rooms, materials, travel, etc.)
Prepare and edit reports, presentations, and internal communications
Track and manage office supplies, inventory, and vendor relationships
Assist with onboarding processes, including coordinating paperwork and new hire logistics
Support data entry, filing, and recordkeeping to ensure accuracy and compliance
Help streamline processes and improve administrative efficiencies across departments
Provide general administrative support to leadership and team members as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

New

Administrative Coordinator

We are looking for a dependable Administrative Coordinator to support a six-week...

Location

United States , Rogers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and a careful approach to document handling
Ability to remain productive while completing repetitive administrative tasks
Basic administrative support experience, including filing and general office organization
Comfortable lifting, moving, and working with paper files and storage boxes
Dependable attendance and the ability to manage assigned work with minimal supervision
Familiarity with administrative assistance, scheduling, or calendar coordination is a plus
No prior vehicle title experience is required for this assignment

Job Responsibility

Review and sort account files to ensure documents are grouped correctly before processing
Prepare paper records for scanning by removing fasteners and arranging pages in the proper order
Separate vehicle title documents from general files according to established instructions
Scan paper materials into digital records and repeat scans when image quality or completeness needs correction
Organize physical folders by account and maintain a clear, consistent filing structure throughout the project
Unpack, arrange, and relabel file boxes to support efficient record handling and storage preparation
Reassemble and repack documents for retention once processing is complete
Monitor document accuracy and maintain an orderly workspace to support smooth project completion

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support a housing-based food...

Location

United States , Sunnyvale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, program coordination, community outreach, or a related function
Strong organizational skills with the ability to manage schedules, logistics, and multiple priorities effectively
Ability to communicate professionally with staff, external partners, and community stakeholders
Experience handling data entry, record review, or reporting with a high level of accuracy
Comfortable supporting transportation and coordination of food pickups or deliveries as needed
Proficiency in administrative tasks such as calendar management, scheduling, and answering inbound calls
Bachelor’s degree in a related area is preferred, though comparable practical experience will be considered
At least two years of experience working in human services, housing support, or with underserved populations is preferred

Job Responsibility

Build and maintain productive working relationships with community food vendors and partner organizations to support consistent service delivery
Identify and help establish additional local partnerships that expand food access across multiple housing locations
Monitor site practices to help ensure food handling, storage, and distribution align with partner guidelines and safety expectations
Organize delivery and pickup timing with on-site teams, including transportation support when needed to move food resources between locations
Track program information, review records for accuracy, and prepare routine reports related to food resource activity
Provide administrative support through scheduling, calendar coordination, and communication management for program operations
Respond to inbound calls and inquiries professionally, directing requests and sharing updates with relevant staff and partners
Represent the program in meetings and training sessions focused on safe, reliable, and effective food service operations
Collaborate with colleagues across sites and assist with additional coordination tasks as business needs evolve

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

Serve as the point of contact for clients and communicate with them by phone and...

Location

United States , New Orleans

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Job Responsibility

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator with relevant experience to sup...

Location

United States , Fayetteville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, reception, or office coordination roles
Strong ability to manage multiple priorities, stay organized, and follow through on tasks with minimal supervision
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and email communication tools
Clear verbal and written communication skills paired with a detail-oriented and service-oriented approach
Comfort working in an on-site, community-facing environment with frequent interaction across different groups
Reliable attendance, punctuality, and sound judgment when handling sensitive or confidential information

Job Responsibility

Welcome visitors, answer incoming calls, and guide questions or requests to the appropriate team members for timely resolution
Organize schedules by managing calendars, arranging appointments, and coordinating meetings to keep daily operations running smoothly
Maintain an orderly front office by ensuring shared spaces remain well organized, clean, and ready for staff and guests
Complete core administrative work such as copying, scanning, printing, filing, and accurate data entry across physical and digital records
Create and format routine documents, correspondence, and presentation materials using Microsoft Office applications
Track inventory of office materials and replenish supplies as needed to support uninterrupted workflow
Assist with logistics for small meetings, internal gatherings, and community-facing activities, including room setup and coordination
Preserve confidentiality while supporting staff, volunteers, and visitors with dependable day-to-day administrative service

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

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