Administrative Coordinator Job at University of Rochester (Rochester)

Administrative Coordinator

Join a fast-paced and dynamic organization that values teamwork, operational exc...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in coordinating administrative functions or similar roles
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills, with comfort in interacting across all levels of an organization
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with workplace tools like Slack, Trello, or similar collaboration platforms
Ability to multitask and prioritize effectively in a fast-paced environment

Job Responsibility

Serve as the central point of contact for internal and external stakeholders, maintaining excellent communication and collaboration across teams
Assist in scheduling appointments, arranging travel, preparing meeting materials, and managing correspondence
Organize and maintain accurate records, files, and databases, ensuring compliance with company policies
Support planning and execution of meetings, events, or department-specific initiatives
Identify process improvements to streamline administrative tasks and enhance organizational workflows

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Administrative Coordinator

This position is responsible for various administrative tasks to support the kit...

Location

Singapore , Singapore

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures
Ensure uniform and personal appearance are clean and professional

Job Responsibility

Ensure that the Gold Standards of The Ritz-Carlton are delivered graciously and thoughtfully every day
Anticipate and address guests’ service needs
Uphold the Gold Standards, including Employee Promise, Credo, and Service Values
Support team to reach common goals
Welcome and acknowledge all guests according to company standards.

What we offer

Be part of an award-winning, globally recognized luxury hospitality brand
Opportunities for personal growth and development
Access to a diverse and inclusive work environment.

Fulltime

Administrative Coordinator

We are looking for a dedicated Administrative Coordinator to join our team in Tu...

Location

United States , Tukwila

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 5 years of experience in administrative assistance or coordination roles
Proficiency in scheduling, calendar management, and coordinating meetings and events
Strong research skills to gather accurate information and ensure compliance with guidelines
Experience in handling inbound and outbound calls professionally and efficiently
Familiarity with Google Suite tools, including Sheets, Forms, and Calendars
Ability to manage budgets and funding for programs or projects
Excellent organizational and multitasking skills to handle various priorities
Strong communication skills to collaborate with staff, schools, and external stakeholders.

Job Responsibility

Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings
Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities
Organize and oversee events, ensuring all logistics are handled efficiently
Collaborate with other locations, programs and leaders to ensure compliance with state guidelines
Make outbound calls to other organizations to follow up on program requirements and funding
Assist with budgeting and funding for departments, ensuring proper allocation of resources
Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics
Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively
Support grant management activities by completing assigned tasks and maintaining relevant documentation
Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in 401(k) plan
Competitive compensation
Free online training.

Administration Coordinator

As a key member of the Facilities Department, you will play a vital role in ensu...

Location

United Kingdom , Burgess Hill

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong IT and administrative skills
Excellent communication and interpersonal abilities
A calm, solution-focused approach to emergencies and challenges
Proven ability to manage multiple tasks and deadlines
A team player with a proactive and positive attitude
Total proficiency with Microsoft programmes
Keen eye for detail, punctual and organisee
Very good accuracy and attention to detail
Administration background
Forward thinking, proactive and ability to use initiative

Job Responsibility

Monitor and respond to requests via the Premises Helpdesk
Schedule and coordinate maintenance and service visits
Provide high-quality administrative support to the Premises Department
Maintain effective communication across the college and with external stakeholders
Build strong working relationships with internal teams and service providers
Manage your workload efficiently, meeting deadlines and prioritising tasks
Uphold confidentiality and professionalism at all times

What we offer

Eye care vouchers and money towards glasses should you require them for VDU purposes
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
We can search for permanent work whilst you're in assignments and offer expert interview support and advice

Fulltime

Client Relationship Coordinator / Administrator

As part of the Client Relations (Wealth Management) team, you will be responsibl...

Location

United Kingdom , Taunton

Salary:

24000.00 - 26500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in administration
Meticulous attention to detail and accuracy
Organised and self-motivated
Exceptional customer service skills with a flexible and adaptable approach
IT literate
Personable, presentable, and punctual
Excellent communication and interpersonal abilities

Job Responsibility

Efficiently handling all client enquiries
Preparing refreshments for client and company meetings
Proactively managing day-to-day administration tasks, including transacting cases onto the system and supporting consultants and clients throughout the application process
Liaising with providers to ensure seamless service delivery
Competently using various software packages for data entry and monitoring the company client database
Providing efficient client relations support through regular communication
Coordinating and implementing office procedures with the Head of Client Relations
Sorting and distributing incoming post and organising outgoing post
Booking meeting rooms and conference facilities as needed

What we offer

Generous Pension Scheme
30 Days Annual Leave, plus Bank Holidays, a day off for your birthday and an additional 2 extra days off for Christmas shutdown
Professional Growth Opportunities: Study support provided both financially and with time to study during the working day
Comprehensive Induction Programme
Annual Salary Review
Annual Bonus Scheme
Employee Assistance Program
Supportive Company Culture with Excellent Values
Modern, bright, open-plan, and luxurious offices
Impressive staff room and fully equipped gym with showers and changing room facilities

Fulltime

Administrative Coordinator

We are looking for a Part-Time Administrative Coordinator to support our office ...

Location

United States , Bridgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or office experience preferred
Proficiency in Microsoft Excel and basic document management software
Strong attention to detail and ability to handle confidential information
Excellent verbal and written communication skills
Friendly, professional demeanor with strong customer service skills
Ability to work independently and adapt to a flexible schedule

Job Responsibility

Greet and welcome clients, ensuring a professional and friendly atmosphere
Organize and file financial portfolios with accuracy and discretion
Scan and convert documents to PDF format for digital records
Maintain and update client records in an organized system
Manage office supplies, ensuring necessary materials are stocked
Perform basic data entry and organization using Microsoft Excel
Assist with general office organization and administrative support tasks

What we offer

Client-facing role with professional growth opportunities
Supportive and team-oriented work environment
Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Parttime

Marketing & Administration Coordinator

CS Group USA, a subsidiary of CS Group, is a key player in the development and c...

Location

United States , East Hartford

Salary:

Not provided

Sopra Steria

Expiration Date

Until further notice

Requirements

Degree in Marketing, Communications, Administration, or related field
2–5 years of experience in marketing, (administrative support, or sales enablement is an asset)
Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva, PowerPoint, and Microsoft Office/Google Workspace
Ability to work independently, manage multiple priorities, and adapt to the needs of Sales teams
Strong organizational, interpersonal, and teamwork skills
Excellent written and spoken English
French is a plus

Job Responsibility

Design and create marketing and sales materials such as presentations, brochures, proposals, social media graphics, and newsletters using tools like Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva, and PowerPoint
Maintain and update digital content on websites, LinkedIn pages, and other social media channels
Support marketing campaigns and lead generation initiatives, including email campaigns and event promotion
Assist in the organization of trade shows, webinars, and client events, including preparation of promotional materials and post-event follow-ups
Collaborate closely with Sales teams to develop sales enablement materials: pitch decks, case studies, product sheets, and templates that support business development
Manage office supplies and equipment
Provide day-to-day administrative support and coordinate needs between U.S. and Canadian teams
Facilitate internal communication to ensure smooth information flow between Sales, Marketing, and Administration

What we offer

All members included in annual cash bonus opportunity
2% annual retirement benefit opportunity
Training/Professional Development opportunities for all members
6 paid holidays
Industry leading medical, dental, and vision Insurance
Vacation / Sick Time / Bereavement leave
Employee Assistance Program, including mental health benefits
Spouse / Child Optional Life
Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Fulltime

Administrative Coordinator

University of Rochester

Location:
United States of America , Rochester

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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Location:United States of America , Rochester

Category:Office Administration

Contract Type:Not provided

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 21, 2026

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