Administrative Coordinator Job at Robert Half (Princeton)

Administrative Coordinator

We are looking for a detail-oriented Administrative Coordinator to support daily...

Location

United States , Poway

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office coordination, or front desk support role
Strong attention to detail and the ability to maintain accurate records in a compliance-focused environment
Effective organizational and communication skills, with a detail-oriented and approachable presence
Proficiency with Excel, including working within existing spreadsheets and using basic formulas and calculations
Experience handling administrative support tasks such as scheduling, answering incoming calls, and coordinating office needs
Ability to manage multiple priorities across different sites while maintaining consistency and follow-through
Interest in long-term growth and a proactive mindset toward taking on additional responsibility

Job Responsibility

Welcome visitors and staff at the front desk, manage site access procedures, and ensure identification requirements are consistently followed
Coordinate office administrative activities across three locations, including maintaining shared spaces such as kitchens and restrooms and arranging for needed supplies
Monitor inventory levels and place orders for office and facility materials to keep daily operations running smoothly
Support company events and internal gatherings by assisting with logistics, tracking plans, and helping manage related budgets and planning documents
Maintain spreadsheets and administrative records with a high degree of accuracy to support reporting, organization, and committee-related work
Process routine expense documentation by matching receipts to card transactions, organizing records, and preparing items for submission
Assist with scheduling and general coordination tasks that help teams stay organized and on track with day-to-day priorities

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Administrative Coordinator

A growing professional services firm in Cardiff-by-the-Sea is seeking an Adminis...

Location

United States , Cardiff-by-the-Sea

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative or coordinator experience
Strong Microsoft Office Suite skills, including Excel and PowerPoint
Experience supporting multiple departments or leaders preferred
Excellent organizational and communication abilities
Ability to work independently and manage deadlines effectively

Job Responsibility

Coordinate calendars, meetings, and conference room scheduling
Prepare reports, presentations, and internal communications
Assist with project tracking and deadline management
Support document preparation, filing, and record retention
Coordinate travel arrangements and meeting logistics
Serve as a point of contact for vendors and external partners
Assist leadership with special projects and administrative initiatives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Coordinator

We are seeking a highly organized Administrative Coordinator to support daily of...

Location

United States , Gaithersburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or coordination experience
Strong Microsoft Office skills
Highly organized with attention to detail

Job Responsibility

Coordinate calendars, meetings, and administrative workflows
Prepare reports, correspondence, and presentations
Maintain records, databases, and confidential files
Support vendor coordination and supply ordering
Track deadlines and follow up on action items

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

Our client is seeking a highly organized and proactive Administrative Coordinato...

Location

United States , Hyattsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or coordination experience
Strong Microsoft Office skills
Highly organized with attention to detail

Job Responsibility

Coordinate calendars, meetings, and administrative workflows
Prepare reports, correspondence, and presentations
Maintain records, databases, and confidential files
Support vendor coordination and supply ordering
Track deadlines and follow up on action items

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Administrative Coordinator

We are seeking an Administrative Coordinator to support document preparation and...

Location

United States , Bridgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling document organization and file maintenance in an administrative or coordination role
Proficiency with Microsoft Excel, including maintaining trackers and monitoring workflow progress
Working knowledge of Microsoft Word and PowerPoint for document editing and formatting
Ability to identify and correct layout, font, image, and spacing issues with strong attention to detail
Familiarity with structured file naming practices and electronic document storage systems such as SharePoint
Strong organizational skills with the ability to manage multiple files and priorities accurately
Clear communication skills and a dependable approach to completing assigned administrative tasks.

Job Responsibility

Convert source files into Microsoft Word, PowerPoint, and PDF formats
Review documents to ensure formatting, layout, graphics, and content remain accurate and consistent
Correct formatting issues and prepare finalized documents for distribution and storage
Organize and maintain documents using established naming conventions and filing procedures
Update tracking logs to monitor project progress, document status, and outstanding tasks
Ensure records are properly stored, searchable, and easily accessible
Maintain document inventories and support ongoing records management activities
Assist with general administrative and document control functions as needed.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Administrative Coordinator

As the administrative linchpin, your role is essential to ensuring smooth operat...

Location

Canada , Saint-Laurent

Salary:

50000.00 - 55000.00 USD / Year

Randstad

Expiration Date

August 03, 2026

Requirements

Experience in a similar role
Bilingualism (French and English)
Proficiency in MS Office
Calm, composed, and possesses excellent time management skills
Team player
Strong organizational skills and attention to detail
A motivated individual looking to build a long-term career within a stable company.

Job Responsibility

Inspection coordination: Plan and schedule interventions by alarm department technicians on the system
Document management: Complete, submit, and file technical documents and inspection reports
Analysis and follow-up: Analyze alarm reports, perform post-service follow-up, and manage billing
Team support: Collaborate on improving internal processes and provide general administrative support to ensure project success.

What we offer

Special Leave: 2 weeks during construction holidays and 1 additional week at Christmas (Total of 3 weeks)
3 sick days per year
Schedule: Monday to Thursday from 8:00 a.m. to 4:00 p.m., Fridays finish at 1:00 p.m.
Benefits (after 3 months): Dental, extended health, and life insurance
Free on-site parking.

Fulltime

Administrative Coordinator

We are looking for a Process/Workflow Documentation Speciliast to join a contrac...

Location

United States , Eagle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Meet with department leaders and cross-functional team members to learn existing workflows and capture key process details
Convert meeting discussions and operational practices into clear written procedures, workflow summaries, and reference materials
Build visual process documentation, including flowcharts and mapped workflows, using Visio or comparable diagramming tools
Prepare structured policies and standard operating procedures that support consistency and operational clarity
Keep internal documentation accurate, organized, and current as process details are gathered and refined
Review documented workflows to uncover inefficiencies, missing steps, or unclear handoffs and suggest practical improvements
Coordinate scheduling, meeting logistics, and administrative follow-up to support documentation efforts across teams
Prior experience creating process documentation, workflow maps, or procedural guides in a business environment
Proficiency with Visio or similar software used for diagramming and visual process mapping
Strong written communication skills with the ability to present complex information in a clear, organized format

Job Responsibility

Meet with department leaders and cross-functional team members to learn existing workflows and capture key process details
Convert meeting discussions and operational practices into clear written procedures, workflow summaries, and reference materials
Build visual process documentation, including flowcharts and mapped workflows, using Visio or comparable diagramming tools
Prepare structured policies and standard operating procedures that support consistency and operational clarity
Keep internal documentation accurate, organized, and current as process details are gathered and refined
Review documented workflows to uncover inefficiencies, missing steps, or unclear handoffs and suggest practical improvements
Coordinate scheduling, meeting logistics, and administrative follow-up to support documentation efforts across teams

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Coordinator

As an Administrative Coordinator, you will be integral to the smooth operation o...

Location

United States , Roseburg

Salary:

21.85 - 30.87 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

High School Diploma or GED
One (1) year front or back office secretarial experience or equivalent
AHA BLS within 30 days

Job Responsibility

Manage multi-line phone systems
Facilitate the daily surgery schedule
Directly support providers
Collaborate with various departments to ensure accurate data entry and patient billing
Prioritize tasks in a dynamic environment
Clear communication of critical information
Act as a central communication point
Expedite data entry of implants and specialty supplies
Ensure all case charges are posted within 3 day window
Answer pages for staff as needed

What we offer

Medical insurance
Prescription drug insurance
Dental insurance
Vision insurance
Life insurance
Paid time off
Tuition reimbursement
Retirement plan (401(k), 403(b))
Student loan repayment program

Fulltime

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Administrative Coordinator

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