Administrative Coordinator

• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely
• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials
• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements
• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution
• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements
• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements
• Process monthly expense reports and invoices, ensuring accurate and timely submissions
• Execute special projects as assigned by the President’s Office and Vice President of Development
• Maintain a high level of discretion and confidentiality when managing sensitive information

• Minimum of 3-5 years of experience supporting C-suite executives in a detail-oriented environment
• Strong organizational skills with the ability to manage multiple priorities effectively
• Exceptional discretion, confidentiality, and integrity in all tasks
• Collaborative and flexible approach to work, with a genuine interest in the organization’s mission
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Ability to work independently as well as collaboratively within a team setting
• High level of accuracy and attention to detail in all responsibilities

Experience with Salesforce is preferred but not required

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan