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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, La Jolla · Job Posted June 29, 2026
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Job Description

Our client, a well-established insurance firm, is seeking a highly organized and detail-oriented Administrative Coordinator to join their team on a contract-to-hire basis. This is an excellent opportunity for an experienced administrative professional looking to grow their career with a stable organization that values teamwork, professional development, and internal advancement. The Administrative Coordinator will provide administrative support across multiple departments, helping to ensure smooth day-to-day operations while delivering exceptional service to both internal teams and clients.

Job Responsibility

  • Provide administrative support to leadership and various departments
  • Coordinate calendars, meetings, and appointments
  • Prepare correspondence, reports, and other business documents
  • Maintain accurate electronic and physical filing systems
  • Answer and direct incoming phone calls in a professional manner
  • Assist with data entry, document management, and recordkeeping
  • Coordinate incoming and outgoing mail, office supplies, and general office operations
  • Support client documentation and administrative workflows
  • Communicate effectively with clients, vendors, and internal staff
  • Assist with special projects and other administrative duties as assigned

Requirements

  • Minimum of 3 years of administrative or office coordination experience
  • High school diploma or equivalent required
  • Associate's or Bachelor's degree preferred
  • Insurance industry experience is not required
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong organizational skills with exceptional attention to detail
  • Excellent verbal and written communication skills
  • Ability to prioritize multiple tasks and meet deadlines
  • Professional demeanor with outstanding customer service skills

Nice to have

Associate's or Bachelor's degree

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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