Administrative Coordinator, Robert Half

Robert Half

Location:
United States, Fort Wayne

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a highly organized and meticulous Administrative Coordinator to join our team in Fort Wayne, Indiana. This Contract-to-Permanent position offers an excellent opportunity to support technical teams by managing administrative tasks and ensuring smooth operations. The role requires a proactive approach, the ability to adapt quickly, and a commitment to delivering high-quality work.

Job Responsibility:

Coordinate and manage scheduling for meetings, trainings, and projects to ensure efficient workflows
maintain and update databases, tracking project progress and ensuring all records are accurate and accessible
provide exceptional customer service while addressing inquiries and resolving issues in a timely manner
assist technical teams by handling administrative tasks and ensuring all necessary documentation is completed
facilitate both virtual and in-person training sessions for team members, ensuring all logistics are handled seamlessly
communicate effectively with team members and leadership, providing updates on administrative processes and project timelines
support the integration of processes across different teams, ensuring consistency and alignment
adapt to evolving priorities by learning new systems and processes swiftly and asking relevant questions when needed
collaborate with colleagues to maintain a positive and productive work environment
ensure compliance with organizational policies and procedures while handling sensitive information

Requirements:

Proven experience in administrative roles, showcasing strong organizational and multitasking abilities
proficiency in customer service and the ability to build positive relationships
familiarity with scheduling tools, project tracking, and database management
ability to work effectively with technical professionals and adapt to their needs
strong communication skills, including the ability to interact with individuals across all levels of the organization
detail-oriented mindset with the ability to catch errors and ensure accuracy
comfortable with both virtual and in-person collaboration tools, such as Webex
resilience and professionalism when working with strong personalities in a fast-paced environment

What we offer:

Medical, vision, dental, and life and disability insurance
access to free online training
eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:
September 17, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Coordinator