Administrative Coordinator Job at Robert Half (Gaithersburg)

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support virtual learning ope...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting online training, virtual events, or digital learning programs in an administrative or coordination capacity
Proficiency with virtual meeting and learning platforms, including Zoom, and comfort troubleshooting basic user issues
Strong organizational skills with the ability to manage multiple deadlines, registration details, and communication workflows simultaneously
Background in administrative oversight, implementation support, and record verification for programs or events
Clear written and verbal communication skills with close attention to detail and accuracy
Ability to work independently in an interim Contract role while maintaining a high level of service and professionalism

Job Responsibility

Coordinate the planning and day-to-day execution of virtual training sessions, webinars, learning series, and other education programs
Manage event registration workflows from initial setup through attendee communications, confirmation tracking, and post-event follow-up for online and onsite programs
Support the delivery of continuing education activities by tracking participation records, verifying completion details, and preparing documentation tied to credit eligibility
Administer virtual learning platforms such as Zoom and related tools to ensure sessions run smoothly and participants receive timely technical support
Prepare program materials, course assets, schedules, and presenter coordination details to keep learning events organized and on schedule
Assist with certificate and credential-related processes by compiling required program components and generating completion records for eligible participants
Monitor participant data for accuracy, maintain organized administrative records, and help evaluate program outcomes through reporting and documentation
Contribute to process improvements involving education operations, including responsibilities connected to combining program elements needed for certificates and credit-based offerings

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan
Free online training

New

Administrative Coordinator

We're looking for an Administrative Coordinator to serve as a key member of our ...

Location

United States , Iowa City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong organizational and time management skills
Ability to juggle multiple priorities in a fast-paced environment
High attention to detail and follow-through
Professional communication and interpersonal skills
Comfortable learning and using technology and business systems
A proactive, team-oriented approach and willingness to jump in where needed

Job Responsibility

Coordinate meetings, schedules, and team communications
Assist with office operations and administrative projects
Answer incoming calls during peak periods
Open and distribute mail
Receive and coordinate deliveries
Serve as a go-to resource for day-to-day office support
Schedule and coordinate random CDL drug testing
Maintain driver qualification files and required documentation
Track annual forms and driving record reviews
Assist with vehicle registration and IFTA administration

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Administrative Coordinator

We are seeking a detail-oriented Administrative Coordinator to support daily off...

Location

United States , Hyattsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or coordination experience
Strong Microsoft Office skills
Highly organized with attention to detail

Job Responsibility

Coordinate calendars, meetings, and administrative workflows
Prepare reports, correspondence, and presentations
Maintain records, databases, and confidential files
Support vendor coordination and supply ordering
Track deadlines and follow up on action items

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Tewksbury

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a similar support-focused role
Background working in home health, healthcare, or another regulated service environment is preferred
Comfortable handling a high volume of inbound phone calls with professionalism and clear communication
Demonstrated ability to manage calendars, coordinate appointments, and maintain organized schedules
Strong data entry skills with careful attention to detail and accuracy
Proficiency with standard office software and administrative systems
Ability to prioritize multiple tasks, stay organized, and meet deadlines in a fast-paced setting

Job Responsibility

Coordinate daily administrative activities to support efficient operations within a home health environment
Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner
Manage calendars for staff and leadership, including arranging appointments, updating availability, and resolving scheduling conflicts
Organize and maintain schedules for visits, meetings, and other time-sensitive activities to ensure smooth workflow
Enter and update information in internal records and tracking systems with a high level of accuracy
Prepare, review, and organize administrative documents to support communication and operational needs
Serve as a point of contact for internal teams and external stakeholders, providing attentive and courteous assistance
Monitor administrative details and follow up on outstanding items to help keep day-to-day processes on track

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support healthcare education...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative coordination, executive support, or project support role
Demonstrated ability to manage complex scheduling, calendar oversight, and meeting logistics in a busy environment
Strong written and verbal communication skills, with experience interacting effectively with speakers, clients, or cross-functional teams
Background in customer service with the ability to respond promptly and maintain a detail-oriented, helpful approach
Proficiency with Outlook and Microsoft Office applications
exposure to Workfront is helpful but not required
Ability to handle multiple priorities, stay organized under pressure, and work effectively in situations with limited structure
Experience supporting healthcare, health education, or related administrative functions is preferred
Availability to work in a hybrid setting in Minneapolis, Minnesota, including in-office presence on Tuesdays and Wednesdays

Job Responsibility

Organize calendars, schedule meetings, and distribute invitations to ensure participants are prepared and timelines stay on track
Create and circulate agendas, capture key follow-up items, and help maintain momentum across education-related projects
Coordinate the flow of content through review processes, ensuring materials are shared with the right stakeholders at the appropriate time
Communicate with speakers, internal partners, and cross-functional teams to confirm details, gather information, and resolve scheduling conflicts
Track deadlines, monitor progress, and provide reminders so deliverables are completed according to established timelines
Support project coordination activities by maintaining accurate documentation, updating status information, and assisting with day-to-day administrative operations
Deliver responsive customer service when handling inquiries, requests, and administrative needs from internal and external contacts
Use tools such as Outlook and Microsoft Office to manage correspondence, schedules, reports, and presentation materials
Adapt to changing priorities and ambiguous situations while keeping work organized and stakeholders informed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Parttime

New

Administrative Coordinator

Our client, a well-established insurance firm, is seeking a highly organized and...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of administrative or office coordination experience
High school diploma or equivalent required
Associate's or Bachelor's degree preferred
Insurance industry experience is not required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Ability to prioritize multiple tasks and meet deadlines
Professional demeanor with outstanding customer service skills

Job Responsibility

Provide administrative support to leadership and various departments
Coordinate calendars, meetings, and appointments
Prepare correspondence, reports, and other business documents
Maintain accurate electronic and physical filing systems
Answer and direct incoming phone calls in a professional manner
Assist with data entry, document management, and recordkeeping
Coordinate incoming and outgoing mail, office supplies, and general office operations
Support client documentation and administrative workflows
Communicate effectively with clients, vendors, and internal staff
Assist with special projects and other administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Coordinator

We are searching for an Administrative Coordinator for a well known company in t...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s or Associates degree required
Strong written and verbal communication skills in English, including excellent grammar
Proficiency with computers and standard office software
Ability to manage several tasks at once in a deadline-driven environment
Strong organizational skills with a high level of accuracy and follow-through
Comfortable working onsite in Miami, Florida

Job Responsibility

Assisting internal departments with coordinating documentation needed for insurance renewals and license verification
Fielding calls inquiring for updated information
Gathering documents
Making sure everything is uploaded accurately into internal database

What we offer

3 weeks of PTO
100% of employee benefits are covered
medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office coordination, or support-focused role
Proficiency with Microsoft Excel and confidence using standard office software
Ability to manage daily mail and related administrative tasks accurately
Strong organizational skills with the ability to prioritize multiple assignments effectively
Excellent written and verbal communication skills in a detail-oriented office setting
Comfortable working onsite Monday through Friday and adjusting to light overtime as needed
Able to work independently, take initiative, and remain dependable in a fast-moving environment

Job Responsibility

Coordinate calendars, arrange meetings, and manage appointments for team members with minimal supervision
Handle incoming and outgoing mail, packages, and routine office correspondence in a timely manner
Maintain organized records, documents, and administrative files to support day-to-day business operations
Prepare spreadsheets, track information, and assist with reporting using Microsoft Excel and other office tools
Support office organization efforts by helping streamline workflows and maintain an orderly work environment
Provide general administrative assistance, including data entry, document preparation, and follow-up on action items
Communicate effectively with internal staff and external contacts to ensure requests are addressed efficiently
Assist with onsite operational needs and provide additional support during periods of increased activity or extended office hours

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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