Administrative Coordinator Job at Randstad (Ottawa)

New

Administrative Coordinator

We are currently looking for an administrative sales support for the sales team ...

Location

Canada , Dorval

Salary:

45000.00 - 50000.00 CAD / Year

Randstad

Expiration Date

August 03, 2026

Requirements

Experience in administrative support
Experience in distribution - An asset
Experience in the wire & cable industry - An asset
Bilingual (English and French) (Spoken/Written)
Microsoft Programs (Word, Excel, Powerpointe, One Note)
Being able to multitask in a fast environment
Good attitude, open minded, team spirit and communication
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis

Job Responsibility

Support to sales representatives with their territories
Order entry for some reps
Internal management of certain accounts for the Technical Product Manager
Internal management of accounts and territory with a sales budget
Social media
Creating various administrative reports that support each sales rep
Keeping track of all sales records and inputting them in the system

What we offer

Monday - Friday 8AM-4:30PM or 8:30AM-5PM
Medical, Dental benefits
RSPS
Company performance Bonus
3 weeks vacation (1 week closed at Christmas) (must take vacation during construction holiday)
5 sick days
Gym on site

Fulltime

New

Administrative Coordinator

We are looking for a dependable Administrative Coordinator to support daily offi...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or front-desk operations.
Ability to manage multiple responsibilities in a fast-paced healthcare or home health environment.
Strong verbal communication skills, including confidence in handling inbound phone calls and in-person interactions.
Experience with scheduling, calendar coordination, and general office organization.
Comfortable supporting client-facing processes such as check-in, paperwork review, and referral intake.
Proven attention to detail when filing documents and maintaining accurate administrative records.
Ability to stay adaptable and work effectively while moving between different areas of the office.

Job Responsibility

Welcome clients and visitors, manage check-in activities, and provide attentive front-desk support throughout the day.
Meet with clients to review service-related fees and answer routine questions with clarity and courtesy.
Support Spanish-speaking administrative team members and help facilitate clear communication across the office.
Handle incoming referrals, organize related documentation, and ensure information is routed to the appropriate team members.
Perform a range of administrative duties such as filing records, preparing paperwork, and maintaining organized office systems.
Answer inbound calls, respond to general inquiries, and direct messages or requests to the correct department.
Assist with scheduling and calendar coordination to help maintain smooth daily operations.
Rotate between front desk and back-office tasks as needed, providing flexible support across the workplace.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Coordinator

Notre client, un joueur d’envergure dans le secteur de la distribution électriqu...

Location

Canada , Laval

Salary:

60000.00 CAD / Year

Randstad

Expiration Date

July 31, 2026

Requirements

Excellent proficiency in MS Office tools, particularly Excel (data management) and PowerPoint (presentation creation)
Concrete experience working with an HR management system, ideally ADP Workforce
Strong analytical skills suited for budget tracking and producing complex sales reports
Sharp organizational skills and a proven ability to manage multiple priorities simultaneously
Team spirit, strong interpersonal skills, and a natural disposition as a customer-service-oriented resource
Rigor, precision, and high attention to detail when updating price lists and commercial contracts
Mastery of French and English is essential
Intermediate to expert level of English knowledge required to collaborate with colleagues outside Quebec

Job Responsibility

Prepare new price lists and coordinate promotional materials with external printers
Renew, update, and maintain special customer pricing agreements (Blanket agreements)
Generate, analyze, and distribute various performance reports related to sales activities
Collaborate actively with the Sales Manager to develop and monitor the annual sales budget
Generate the monthly sales report by level (Sales by level one) and upload it to the SharePoint platform
Serve as the primary resource for the sales team by answering inquiries and extracting specific sales reports
Manage the onboarding process for new employees utilizing the ADP Workforce HR platform
Maintain and ensure the compliance of current distributor agreements (Distributor Agreements)
Create and organize professional PowerPoint presentations for executive management
Supervise and update activities on the company's web and inventory portals

What we offer

Permanent, full-time position within a stable and expanding sector (electrical distribution)
Competitive annual salary evaluated around $60,000 depending on experience
Comprehensive, top-tier medical and dental insurance coverage
Access to a Registered Pension Plan (RPP) with employer contributions
Stable daytime working hours: 8:30 AM to 5:00 PM, promoting an excellent work-life balance
Collaborative and dynamic work environment based in Laval

Fulltime

New

Administrative Coordinator

We are looking for an organized Administrative Coordinator to support daily oper...

Location

United States , Keene

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative coordination, office support, or a related position
Demonstrated ability to manage calendars, schedules, and multiple priorities in a fast-paced environment
Experience handling inbound calls and communicating professionally with a wide range of contacts
Background supporting or coordinating community events, charity events, or similar organized activities
Strong organizational skills with close attention to detail and follow-through on assignments
Ability to manage event logistics and administrative tasks simultaneously while meeting deadlines
Proficiency in general administrative support practices, including documentation, coordination, and communication

Job Responsibility

Manage calendars, appointments, and scheduling needs to ensure smooth coordination of meetings, activities, and event timelines
Respond to inbound calls and routine inquiries in a courteous and efficient manner, directing information to the appropriate contacts when needed
Provide day-to-day administrative support by organizing records, preparing correspondence, and maintaining accurate documentation
Coordinate logistical details for community, charity, and other organized events, including timelines, materials, and participant communication
Work with vendors, venues, and internal stakeholders to confirm arrangements and keep event plans aligned with expectations
Monitor event-related tasks from preparation through completion, helping resolve issues quickly to maintain a seamless experience
Track administrative and event details carefully to support deadlines, follow-up actions, and overall operational efficiency

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Coordinator

We are looking for a personable and highly organized Administrative Coordinator ...

Location

United States , Ellicott City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated success working respectfully with people from a wide range of cultural, language, educational, and socioeconomic backgrounds
Strong customer service skills with a friendly, approachable manner in a multicultural setting
Excellent organizational ability and close attention to detail in administrative work
Proven accuracy in recordkeeping, filing, and data entry tasks
Confidence using spreadsheets, databases, and new technology tools with minimal ramp-up time
Solid numerical aptitude and comfort handling attendance figures, assessment data, and other number-based information
Ability to protect confidential information and use sound judgment when handling sensitive records
Prior experience supporting adult learners, English language learners, immigrant communities, or similarly diverse populations is preferred
bilingual ability is a plus

Job Responsibility

Welcome students, volunteers, and instructional staff with professionalism and warmth, helping each person feel at ease upon arrival
Support the intake process for new learners by distributing enrollment materials and following up about assessments, orientations, and related next steps
Respond to office questions and direct individuals to the appropriate team members when additional assistance is needed
Maintain organized student records and program documents, ensuring files are complete, accessible, and up to date
Enter attendance, assessment, and other program data with a high level of accuracy and consistency
Review paper and digital records on a regular basis to confirm information matches across program documentation and databases
Keep instructional supplies, learning materials, and resource areas orderly so staff and learners can easily access what they need
Provide broad administrative support to the Project Literacy team, including assistance with scheduling, document handling, and day-to-day coordination
Adapt to changing office activity levels, including busier enrollment periods, and take on additional duties as program needs evolve

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily operations for...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office or program environment
Strong data entry skills with a high level of accuracy and attention to detail
Ability to manage multiple priorities, follow up on outstanding items, and meet deadlines consistently
Proficiency with Microsoft Excel and general Microsoft Office applications
Comfortable handling shared inboxes, responding to inbound inquiries, and routing communications appropriately
Familiarity with scheduling, calendar coordination, and maintaining organized documentation systems
Experience working with SharePoint or similar document management platforms is preferred
Ability to handle sensitive information with discretion and maintain confidentiality at all times

Job Responsibility

Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines
Review and process rosters, attendance details, and certification documents submitted by employees and field personnel
Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities
Prepare standard reports from internal platforms and provide status updates to team members as needed
Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations
Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions
Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review
Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries
Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to join an onsi...

Location

United States , Coppell

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, clerical work, or office coordination
Strong data entry skills with close attention to detail and accuracy
Ability to manage high volumes of paperwork and maintain organized filing systems
Familiarity with compliance documentation, vehicle records, or regulatory processes is preferred
Comfortable working fully onsite in Plano, Texas within a small team setting
Positive, dependable approach with the willingness to learn new procedures quickly
Ability to prioritize tasks, stay organized, and handle routine responsibilities consistently

Job Responsibility

Coordinate administrative support for compliance activities related to fleet and vehicle records
Prepare, review, and organize licensing materials, registration documents, and other required vehicle paperwork
Track inspection schedules, insurance status, and renewal timelines to help maintain regulatory compliance
Complete title documentation and process state-required forms with a high level of accuracy
Maintain structured paper-based filing systems and ensure records are current, accessible, and complete
Enter, verify, and update data in internal records, checking carefully for accuracy and completeness
Work with team members to resolve documentation gaps and follow up on missing or outdated information
Assist with additional office coordination tasks that support daily administrative and compliance operations

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Administrative Coordinator

A company in the transportation field in Drummondville is currently looking for ...

Location

Canada , Drummondville

Salary:

22.00 CAD / Hour

Randstad

Expiration Date

August 06, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English on an intermediate level

Job Responsibility

Confirm and remind clients of their upcoming appointments through calls, emails
Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
Resolve appointment-related issues or conflicts effectively and promptly
Assist with other administrative tasks related to appointments and scheduling
Enter and update appointment details accurately in the company’s scheduling system
Track and report on appointment statistics and trends as needed

What we offer

Weekly Pays
Weekends off
Beautiful dynamic working environment
Diversity of tasks

Fulltime

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