Administrative Coordinator Job at Robert Half (Lee)

Administrative Coordinator

Location

United States , Bryn Mawr

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative coordination or related support role
Strong background in scheduling, calendar management, and administrative assistance
Experience handling inbound calls professionally and responding to inquiries with excellent customer service
Familiarity with home health, healthcare, or other service-based environments is preferred
Ability to manage multiple priorities accurately in a fast-paced onsite setting
Proficiency with data entry, document organization, and maintaining electronic records
Strong communication skills and the ability to work effectively with cross-functional teams

Job Responsibility

Oversee the admission process for incoming clients by gathering intake details, confirming coverage information, securing required approvals, and preparing onboarding records
Coordinate calendars for clinicians and clients, arranging appointments and coverage assignments to help maintain smooth daily operations
Keep electronic records, case files, and administrative tracking documents current while following established compliance and documentation standards
Partner with clinical staff and leadership to address scheduling issues, support operational needs, and improve overall workflow efficiency
Handle routine administrative support such as data entry, document preparation, file maintenance, phone coverage, and general office coordination
Assist with special assignments and operational projects that contribute to consistent and effective program delivery

Administrative Coordinator

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in dispatching, scheduling, or a similar role
Proficiency with service management software
Strong skills in Microsoft Office applications, particularly Excel, Word, and Outlook
Excellent organizational abilities with a proven track record of multitasking and meeting deadlines

Job Responsibility

Schedule and dispatch service technicians to customer locations based on priority and job requirements
Monitor and manage daily service operations, ensuring timely completion of open jobs and effective communication with customers
Maintain accurate records in service management software, including job creation, updates, and documentation of service details
Coordinate parts and materials procurement, tracking delivery timelines, and scheduling follow-up visits as needed
Review and verify technician time entries, job classifications, and expenses to support payroll processing
Communicate with customers before and after service to confirm appointments, provide updates, and gather feedback
Assist in managing on-call schedules, facility access requirements, and key control
Promote company products and services to customers during interactions, identifying opportunities for additional sales
Offer general operational support, including office security, clear communication with staff, and adherence to company policies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator to provide organized, responsiv...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, coordination, or a related office-based role
Demonstrated ability to manage calendars and scheduling for multiple stakeholders in Microsoft Outlook
Proficiency with Microsoft Office Suite, including Teams, Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication skills, with experience preparing detailed documents and correspondence
Ability to manage confidential information with discretion and maintain accurate, organized records
Experience supporting meetings or events, including virtual sessions and onsite logistics
Comfortable collaborating with cross-functional teams while balancing multiple priorities in a fast-paced environment
Experience with administrative systems or organizational platforms is preferred

Job Responsibility

Manage complex calendars for multiple leaders, arranging appointments and resolving scheduling conflicts using Microsoft Outlook
Organize and maintain employee documentation by scanning, digitizing, naming, and filing records in a secure and compliant manner
Coordinate logistics for onsite and virtual meetings, including room preparation, technology setup, catering, agendas, materials, recordings, and follow-up notes
Draft, revise, and format correspondence and internal documents with a high level of accuracy and care
Provide day-to-day administrative support such as tracking tasks, responding to requests, and helping maintain efficient office operations
Partner with administrative colleagues and cross-functional teams to ensure consistent support across the organization
Handle confidential information carefully while supporting records management and other sensitive administrative processes
Support inbound communications and scheduling needs, ensuring timely responses and a detail-oriented experience for internal stakeholders

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Administrative Coordinator

Robert Half is looking for a customer-focused Administrative Coordinator to join...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in dispatching, scheduling, or a similar role
Proficiency with service management software
Strong skills in Microsoft Office applications, particularly Excel, Word, and Outlook
Excellent organizational abilities with a proven track record of multitasking and meeting deadlines

Job Responsibility

Schedule and dispatch service technicians to customer locations based on priority and job requirements
Monitor and manage daily service operations, ensuring timely completion of open jobs and effective communication with customers
Maintain accurate records in service management software, including job creation, updates, and documentation of service details
Coordinate parts and materials procurement, tracking delivery timelines, and scheduling follow-up visits as needed
Review and verify technician time entries, job classifications, and expenses to support payroll processing
Communicate with customers before and after service to confirm appointments, provide updates, and gather feedback
Assist in managing on-call schedules, facility access requirements, and key control
Promote company products and services to customers during interactions, identifying opportunities for additional sales
Offer general operational support, including office security, clear communication with staff, and adherence to company policies

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Administrative Coordinator

This role goes beyond traditional administrative support—you'll play a key part ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative, coordination, or office operations experience
Strong organizational and multitasking skills in a fast-paced environment
Proficiency in Microsoft Office Suite (especially Excel and Outlook)
Excellent communication skills, both written and verbal
Ability to manage multiple priorities with a high level of accuracy
Professional, proactive, and solutions-oriented mindset

Job Responsibility

Coordinate schedules, meetings, and internal communications across departments
Serve as a central point of contact for administrative and operational needs
Assist with project tracking, reporting, and process coordination
Prepare and edit reports, presentations, and client-facing materials
Support onboarding logistics and internal team coordination
Maintain organized records, databases, and filing systems
Handle high-volume email and calendar management with competing priorities
Assist leadership with special projects and workflow improvements

What we offer

Competitive compensation
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Free online training
Access to top jobs

Administrative Coordinator

We are seeking a highly organized Administrative Coordinator to support daily of...

Location

United States , Gaithersburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office coordination experience
Strong proficiency in Microsoft Office Suite and database management
Excellent written and verbal communication skills
Ability to multitask and work effectively in a fast-paced environment

Job Responsibility

Coordinate daily administrative activities and ensure smooth operations across departments
Manage schedules, calendars, and meeting logistics for multiple managers
Prepare reports, presentations, and correspondence with attention to accuracy and detail
Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information
Assist with vendor management, supply ordering, and invoice tracking
Provide project coordination support, tracking deadlines and deliverables

Administrative Coordinator

We are seeking a detail-oriented Administrative Coordinator to support daily off...

Location

United States , Hyattsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office coordination experience
Strong proficiency in Microsoft Office Suite and database management
Excellent written and verbal communication skills
Ability to multitask and work effectively in a fast-paced environment

Job Responsibility

Coordinate daily administrative activities and ensure smooth operations across departments
Manage schedules, calendars, and meeting logistics for multiple managers
Prepare reports, presentations, and correspondence with attention to accuracy and detail
Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information
Assist with vendor management, supply ordering, and invoice tracking
Provide project coordination support, tracking deadlines and deliverables

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Coordinator

We are seeking a detail-oriented Administrative Coordinator to support daily off...

Location

United States , Silver Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office coordination experience
Strong proficiency in Microsoft Office Suite and database management
Excellent written and verbal communication skills
Ability to multitask and work effectively in a fast-paced environment

Job Responsibility

Coordinate daily administrative activities and ensure smooth operations across departments
Manage schedules, calendars, and meeting logistics for multiple managers
Prepare reports, presentations, and correspondence with attention to accuracy and detail
Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information
Assist with vendor management, supply ordering, and invoice tracking
Provide project coordination support, tracking deadlines and deliverables

What we offer

Medical
vision
dental
life and disability insurance
company 401(k) plan

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Administrative Coordinator

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Administrative Coordinator

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