Administrative Coordinator

• Coordinate departmental communications, including scheduling, meeting arrangements, and correspondence to ensure smooth daily operations
• Assist in the preparation and submission of grant applications and reports while supporting faculty research activities and moderating research forums
• Organize and manage logistics for departmental meetings, seminars, and events, including speaker coordination and venue arrangements
• Oversee purchasing and inventory management for office and laboratory supplies, tracking orders and payments to maintain operational efficiency
• Process payroll and other financial transactions for staff and students, ensuring compliance with organizational policies and procedures
• Train laboratory staff on procurement procedures and act as a liaison between the department and external stakeholders
• Collaborate with administrative and research teams to ensure seamless coordination across departmental functions
• Maintain accurate documentation and records to support department operations and reporting needs
• Provide administrative support in preparing reports, presentations, and other written materials as requires

• Bachelor's degree in biology or a related field, or equivalent education and experience
• At least one year of experience in office administration with a focus on detail, demonstrating strong organizational and coordination skills
• Minimum two years of experience in program coordination or a similar administrative capacity
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and other office software tools
• Familiarity with financial and payroll systems, with the ability to process transactions accurately
• Exceptional written and verbal communication skills
• Strong attention to detail and the ability to prioritize tasks effectively

Interest or foundational knowledge in biomedical or life sciences is preferred

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan