Administrative Coordinator

• Welcome residents, visitors, vendors, and staff with a friendly and attentive demeanor
• Coordinate and distribute work orders to appropriate maintenance or management personnel
• Manage the intake and processing of housing applications, ensuring all required information is complete and accurate
• Oversee building access, including monitoring guest and service personnel entry
• Maintain a clean, organized, and welcoming front desk environment
• Provide administrative support to property management, including scheduling and document handling
• Uphold confidentiality and adhere to fair housing regulations in all interactions
• Assist with general communication tasks, including answering inbound calls and managing calendars
• Monitor budgets and financial processes to ensure compliance
• Utilize tools such as CRM platforms and scheduling software to streamline operations

• Proven experience in administrative roles, preferably within housing or property management
• Strong organizational skills, including calendar management and task prioritization
• Exceptional communication abilities, both verbal and written
• Familiarity with fair housing regulations and confidentiality standards
• Competence in handling budget-related processes and financial documentation
• Ability to efficiently manage incoming calls and inquiries with attention to detail
• Experience using Cisco Webex Meetings and other virtual collaboration tools

Bilingual Mandarin and Cantonese preferred

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan