Administrative Coordinator Job at Robert Half (Silver Spring)

New

Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to support seni...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative experience, including support for executives or capital markets-related teams
Demonstrated proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook
Strong organizational skills with a high level of accuracy and attention to detail
Excellent written and verbal communication skills with a strong and detail-focused presence
Ability to manage calendars, scheduling needs, and multiple competing priorities effectively
Experience working in a corporate or financial environment
Willingness to complete required pre-employment screening, including any required checks and substance screening

Job Responsibility

Coordinate investor and leadership meetings, including scheduling, logistics, and preparation of materials
Develop and format presentations, reports, and other documents used for investor communication and internal updates
Oversee conference room scheduling and ensure meeting spaces are properly arranged for planned sessions
Maintain organized digital and physical records related to office operations and investor documentation
Provide direct support to senior executives through calendar oversight, appointment planning, and daily administrative coordination
Assist with office relocation activities, including tracking logistics and coordinating workspace assignments as needed
Handle day-to-day administrative tasks that support fundraising, investor relations, and broader office operations
Serve as a detail-focused point of contact for inbound communication and help route requests efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We're looking for a bilingual office clerk to join our team! Do you enjoy a vari...

Location

Canada , Lachine

Salary:

21.00 CAD / Hour

Randstad

Expiration Date

August 06, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English

Job Responsibility

Responsible for various administrative duties including, but not limited to, Payroll, Agency Payroll, Broker Pay, Accessorial Approvals, Terminal Cash, Accounts Payable, and Incomplete FB / Pro reports
Ensuring all SOP’s and policies/procedures are followed on a daily basis
Actively working and maintaining detailed progress on various reports, both internal and customer reports, updating POD status and securing documents as required
Uploading various documents for imaging, progress tracking, etc.
Entry of hours worked for hourly and/or agency employees
Updating various records and progress trackers shared across the team
Maintaining individual and shared email inboxes adhering to regulations set within the team
Communicating with many different internal teams and external customers for various reasons, including delivery ETA’s, probill status updates, customer billing/payment, pay disputes, etc.
Learning and assisting with coverage on various team functions as listed above

What we offer

Individual insurance programs from day 1
Beautiful dynamic working environment
Diversity of tasks

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support active construction ...

Location

United States , Quincy

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, project coordination, or construction support role
Proficiency with Procore, SAP, and Microsoft Office products
Ability to manage documentation and contract records with strong attention to detail
Experience handling inbound calls, written requests, and scheduling responsibilities in a detail-focused setting
Strong organizational skills with the ability to support multiple active projects at once
Personable and collaborative communication style suited to working with clients, subcontractors, and internal teams
Availability to work 25 hours per week, Monday through Friday, in Quincy, Massachusetts

Job Responsibility

Prepare, organize, and distribute project-related documents to ensure teams have timely and accurate information
Respond to incoming requests from clients, subcontractors, and project staff while providing attentive administrative support
Coordinate documentation and workflow needs across multiple construction projects running at the same time
Maintain subcontractor agreements and project contracts, tracking status and supporting proper recordkeeping
Schedule meetings, update calendars, and assist with general project coordination activities as needed
Support daily office and project administration using systems such as Procore, SAP, and Microsoft Office applications
Help facilitate communication among project participants to keep tasks aligned and deadlines on track

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Parttime

New

Administrative Coordinator

In short, we are looking for a motivated individual who will help contribute to ...

Location

United States , Mesa

Salary:

Not provided

DriveTime Automotive Group

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
1 year of professional experience including administrative, data entry, customer service, sales and/or retail industry
financial services or titles experience preferred
Excellent verbal and written communication skills
A mind for the details
Agile in a fast-paced environment
Plays well with others
Passionate and goal-oriented
Fantastic problem solver

Job Responsibility

Verify, service, and distribute documents to correct departments and ultimately the return of the documents to the customer or outside vendor at the time the loan is completed
Manage the flow of documents in the right direction from one point to another promptly
Review and update account information as it pertains to documents sent and received
Maintain on-site and off-site storage documents
Mailing and shipping of documents or other materials
Work with multiple databases
Handle incoming calls and make outbound calls to/from customers and third-party vendors
Research state and county guidelines and policies
Meet daily production expectations while maintaining high levels of accuracy

What we offer

Medical, dental, and vision
401(K)
Company paid life insurance policy
short and long-term disability coverage
Growth Opportunities
Tuition Reimbursement
Wellness Program
Game Room
In-House Gym
Social Events

Fulltime

New

Administrative Coordinator

A company in the transportation field is currently looking for a bilingual offic...

Location

Canada , L'Ancienne-Lorette

Salary:

24.00 CAD / Hour

Randstad

Expiration Date

August 01, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English

Job Responsibility

Confirm and remind clients of their upcoming appointments through calls, emails
Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
Resolve appointment-related issues or conflicts effectively and promptly
Assist with other administrative tasks related to appointments and scheduling
Enter and update appointment details accurately in the company’s scheduling system
Track and report on appointment statistics and trends as needed

What we offer

Weekly pays
Weekends off
Quick start date
Beautiful dynamic working environment
Diversity of tasks

Fulltime

New

Administrative Coordinator

Do you like office work? Do you like the diversity of tasks? We have the job you...

Location

L'Ancienne-Lorette

Salary:

24.00 CAD / Hour

Randstad

Expiration Date

August 01, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous

Job Responsibility

Confirm and remind clients of their upcoming appointments through calls, emails
Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
Resolve appointment-related issues or conflicts effectively and promptly
Assist with other administrative tasks related to appointments and scheduling
Enter and update appointment details accurately in the company’s scheduling system
Track and report on appointment statistics and trends as needed

What we offer

weekly pays
weekends off
quick start date
Beautiful dynamic working environment
Diversity of tasks

Fulltime

New

Administrative Coordinator

We're looking for a bilingual office clerk to join our team! Do you enjoy a vari...

Location

Canada , Lachine

Salary:

21.00 CAD / Hour

Randstad

Expiration Date

August 06, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English

Job Responsibility

Responsible for various administrative duties including, but not limited to, Payroll, Agency Payroll, Broker Pay, Accessorial Approvals, Terminal Cash, Accounts Payable, and Incomplete FB / Pro reports
Ensuring all SOP’s and policies/procedures are followed on a daily basis
Actively working and maintaining detailed progress on various reports, both internal and customer reports, updating POD status and securing documents as required
Uploading various documents for imaging, progress tracking, etc.
Entry of hours worked for hourly and/or agency employees
Updating various records and progress trackers shared across the team
Maintaining individual and shared email inboxes adhering to regulations set within the team
Communicating with many different internal teams and external customers for various reasons, including delivery ETA’s, probill status updates, customer billing/payment, pay disputes, etc.
Learning and assisting with coverage on various team functions as listed above

What we offer

Individual insurance programs from day 1
Beautiful dynamic working environment
Diversity of tasks

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support business development...

Location

United States , Wheeling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, coordination, or a similar office-based role
Strong calendar management and scheduling skills with the ability to handle multiple priorities and deadlines
Comfortable supporting events, meetings, and communications with both internal teams and external partners
Ability to answer inbound calls professionally and provide responsive administrative assistance
Experience creating or coordinating presentations, promotional materials, or related marketing support items
Strong organizational skills with close attention to detail and accurate follow-through on tasks
Proficiency with standard business software and the ability to manage shared documents, reports, and tracking tools
Experience in home health or a related healthcare environment is preferred

Job Responsibility

Plan and organize participation in conferences, trade events, networking gatherings, and client-facing functions from initial scheduling through post-event follow-up
Oversee registration details, partnership arrangements, exhibit coordination, branded materials, and event timelines to ensure each opportunity is executed smoothly
Provide administrative support to business development team members by arranging meetings, managing calendars, and helping track next steps with contacts and partners
Assist with the preparation of marketing content such as presentations, flyers, social media materials, and other promotional pieces that support outreach efforts
Serve as a point of coordination with associations, vendors, referral sources, and event contacts to keep communication timely and well organized
Monitor important dates including renewals, membership deadlines, partnership commitments, and upcoming opportunities that support business growth
Prepare summaries and reporting that help leadership review activity levels, monitor pipeline progress, and evaluate business development performance
Maintain organized marketing files, shared resources, and reference materials so teams can easily access current assets and information
Answer inbound calls and support general administrative tasks that help the office and business development function operate efficiently

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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