Administrative Coordinator Job at Robert Half (Cedar Rapids)

New

Administrative Coordinator

Robert Half is looking for an Administrative Coordinator to support property ope...

Location

United States , Nicholasville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, property administration, or a related operations support role
Working knowledge of property and liability insurance processes, including renewals, claims support, and compliance documentation
Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively
Clear written and verbal communication skills for interacting with internal teams, tenants, vendors, and external partners
Proficiency with Microsoft Office applications, particularly Excel and Outlook
Experience coordinating vendors, service schedules, or contract-related documentation is preferred
Project coordination experience involving renovations, improvements, or operational initiatives is a plus

Job Responsibility

Coordinate daily administrative support for property operations, serving as a central point of communication for tenants, contractors, vendors, and internal stakeholders
Arrange maintenance work, repairs, site inspections, and improvement projects while monitoring timelines and follow-up needs
Maintain organized records for leases, service agreements, compliance files, and other property-related documentation
Track insurance coverage across assigned properties, including policy details, renewals, certificates, and claim-related paperwork
Work with brokers, carriers, and service providers to assist with renewals, claims communication, and insurance documentation requirements
Review vendor and contractor insurance certificates to confirm coverage aligns with company standards and contractual obligations
Support budgeting activities by monitoring expenses, compiling operational information, and preparing routine reports
Identify operational or coverage-related concerns and escalate recommendations that help reduce risk and safeguard property assets
Assist with special assignments, property updates, and administrative coordination for ongoing operational initiatives

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

A highly respected financial services and investment banking organization is see...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience within a corporate or professional services environment
Financial services, banking, capital markets, or investment banking experience strongly preferred
Advanced Microsoft Excel skills required
Experience supporting executive teams or high-level business units preferred
Strong organizational, multitasking, and follow-through abilities
Excellent verbal and written communication skills
Professional presentation and client-facing demeanor
Experience with contracts, vendor management, negotiations, or operational coordination highly valued
Ability to work independently while becoming embedded within a collaborative team environment

Job Responsibility

Provide administrative and operational support to the Capital Markets team
Manage and track filings, documentation, reporting, and deadlines with a high degree of accuracy
Maintain detailed records, trackers, and spreadsheets utilizing advanced Excel skills
Coordinate travel arrangements, expense reporting, and calendar support
Serve as a professional point of contact for internal stakeholders, clients, and incoming calls
Assist with vendor coordination, vendor relationships, and related administrative processes
Support contract administration, documentation review, and negotiation coordination
Help ensure smooth day-to-day operations within a fast-paced, deadline-driven environment
Prioritize multiple tasks while maintaining discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

New

Administrative Coordinator

We are looking for a dependable Administrative Coordinator to support a six-week...

Location

United States , Rogers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong attention to detail and a careful approach to document handling
Ability to remain productive while completing repetitive administrative tasks
Basic administrative support experience, including filing and general office organization
Comfortable lifting, moving, and working with paper files and storage boxes
Dependable attendance and the ability to manage assigned work with minimal supervision
Familiarity with administrative assistance, scheduling, or calendar coordination is a plus
No prior vehicle title experience is required for this assignment

Job Responsibility

Review and sort account files to ensure documents are grouped correctly before processing
Prepare paper records for scanning by removing fasteners and arranging pages in the proper order
Separate vehicle title documents from general files according to established instructions
Scan paper materials into digital records and repeat scans when image quality or completeness needs correction
Organize physical folders by account and maintain a clear, consistent filing structure throughout the project
Unpack, arrange, and relabel file boxes to support efficient record handling and storage preparation
Reassemble and repack documents for retention once processing is complete
Monitor document accuracy and maintain an orderly workspace to support smooth project completion

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support a housing-based food...

Location

United States , Sunnyvale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, program coordination, community outreach, or a related function
Strong organizational skills with the ability to manage schedules, logistics, and multiple priorities effectively
Ability to communicate professionally with staff, external partners, and community stakeholders
Experience handling data entry, record review, or reporting with a high level of accuracy
Comfortable supporting transportation and coordination of food pickups or deliveries as needed
Proficiency in administrative tasks such as calendar management, scheduling, and answering inbound calls
Bachelor’s degree in a related area is preferred, though comparable practical experience will be considered
At least two years of experience working in human services, housing support, or with underserved populations is preferred

Job Responsibility

Build and maintain productive working relationships with community food vendors and partner organizations to support consistent service delivery
Identify and help establish additional local partnerships that expand food access across multiple housing locations
Monitor site practices to help ensure food handling, storage, and distribution align with partner guidelines and safety expectations
Organize delivery and pickup timing with on-site teams, including transportation support when needed to move food resources between locations
Track program information, review records for accuracy, and prepare routine reports related to food resource activity
Provide administrative support through scheduling, calendar coordination, and communication management for program operations
Respond to inbound calls and inquiries professionally, directing requests and sharing updates with relevant staff and partners
Represent the program in meetings and training sessions focused on safe, reliable, and effective food service operations
Collaborate with colleagues across sites and assist with additional coordination tasks as business needs evolve

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

Serve as the point of contact for clients and communicate with them by phone and...

Location

United States , New Orleans

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Job Responsibility

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator with relevant experience to sup...

Location

United States , Fayetteville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, reception, or office coordination roles
Strong ability to manage multiple priorities, stay organized, and follow through on tasks with minimal supervision
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and email communication tools
Clear verbal and written communication skills paired with a detail-oriented and service-oriented approach
Comfort working in an on-site, community-facing environment with frequent interaction across different groups
Reliable attendance, punctuality, and sound judgment when handling sensitive or confidential information

Job Responsibility

Welcome visitors, answer incoming calls, and guide questions or requests to the appropriate team members for timely resolution
Organize schedules by managing calendars, arranging appointments, and coordinating meetings to keep daily operations running smoothly
Maintain an orderly front office by ensuring shared spaces remain well organized, clean, and ready for staff and guests
Complete core administrative work such as copying, scanning, printing, filing, and accurate data entry across physical and digital records
Create and format routine documents, correspondence, and presentation materials using Microsoft Office applications
Track inventory of office materials and replenish supplies as needed to support uninterrupted workflow
Assist with logistics for small meetings, internal gatherings, and community-facing activities, including room setup and coordination
Preserve confidentiality while supporting staff, volunteers, and visitors with dependable day-to-day administrative service

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator to support retail facility oper...

Location

United States , Chesapeake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, facilities coordination, property management, or a related function
Experience handling multiple requests in a deadline-driven environment while maintaining strong attention to detail
Familiarity with maintenance coordination systems, CRM platforms, or other service-tracking tools
Proficiency in Microsoft Excel and general office software used for reporting and record management
Strong communication skills with the ability to work effectively with store teams, managers, and external vendors
Ability to assess urgent situations, prioritize tasks appropriately, and respond calmly to changing business needs

Job Responsibility

Oversee maintenance and repair requests for retail locations within assigned territories, ensuring issues are tracked and resolved efficiently
Coordinate responses to urgent facility incidents such as utility disruptions, weather-related damage, plumbing problems, spills, and other building emergencies
Work closely with department leaders to arrange day-to-day facility updates, adjustments, and operational support as needs arise
Evaluate incoming service needs, set priorities based on business impact, and maintain accurate records of activity within a computerized maintenance tracking system
Build and manage productive vendor relationships to secure dependable service quality and competitive pricing for store locations
Monitor request history and service outcomes to support consistent follow-through and clear documentation across assigned stores

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to join a motor freight forward...

Location

United States , St. Cloud

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, billing coordination, or a related office-based role
Proficiency with Microsoft Outlook, Microsoft Word, and Microsoft Excel in a work environment that requires strong attention to detail
Experience handling invoice processing, data entry, and email-based communication with accuracy and professionalism
Strong attention to detail and the ability to identify errors or inconsistencies in financial or administrative records
Ability to produce reports and manage multiple priorities while meeting deadlines
Effective communication skills and a collaborative approach when working with different departments

Job Responsibility

Enter and maintain billing and payment data with a high level of accuracy across administrative records
Review, prepare, and process invoices to support timely and correct financial transactions
Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information
Generate routine and ad hoc reports for internal tracking, operational visibility, and department support
Coordinate with cross-functional teams to gather information and resolve issues within required timelines
Monitor administrative workflows related to billing support and follow up on outstanding items as needed
Organize documentation and correspondence to ensure records are complete, accessible, and up to date

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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