CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, Laurel · Job Posted May 26, 2026
Apply Position
Job Link Share

Job Description

We are looking for an Administrative Coordinator to support project operations and office functions for a long-term, part-time contract position based in Laurel, Maryland. This role will help keep project records, financial entries, and team communications organized while ensuring information remains accurate across multiple systems. The ideal candidate brings strong administrative experience, a careful approach to documentation, and the ability to manage competing priorities in a highly organized team environment.

Job Responsibility

  • Manage budget-related entries, financial commitments, invoice records, payment details, and change documentation within project tracking systems
  • Review project information for completeness and accuracy, ensuring records remain consistent across administrative and reporting platforms
  • Provide day-to-day administrative support to project teams, including preparing reports and maintaining organized files
  • Monitor invoices, payment applications, and change requests to help keep project activities current and properly documented
  • Maintain project logs, records, and supporting documentation throughout the project lifecycle
  • Assist with project closeout by organizing final documents and preserving complete recordkeeping files
  • Coordinate meetings, scheduling, and team communications to support smooth project execution
  • Carry out additional administrative assignments as needed to meet departmental or project goals

Requirements

  • High school diploma or equivalent is required
  • At least three years of experience in an office or administrative setting
  • Strong attention to detail with the ability to organize, track, and maintain accurate information
  • Effective written and verbal communication skills, along with a collaborative and detail-focused work style
  • Proficiency with Microsoft Office applications and general administrative software tools
  • Strong time management skills with the ability to prioritize tasks and follow through on deadlines
  • Ability to learn and use project management platforms
  • experience with systems such as Procore or Trimble Unity Construct is preferred

Nice to have

Experience with systems such as Procore or Trimble Unity Construct is preferred

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Coordinator

8 matching positions

Administrative Coordinator

Serve as the point of contact for clients and communicate with them by phone and...
Location
Location
United States , New Orleans
Salary
Salary:
Not provided
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
  • Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
  • Operate standard office equipment other than computers
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
  • Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
  • Enter and locate work-related information using computers and/or point of sale systems
  • Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
  • Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
  • Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
  • Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees
Job Responsibility
Job Responsibility
  • Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
  • Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
  • Operate standard office equipment other than computers
  • Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
  • Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
  • Enter and locate work-related information using computers and/or point of sale systems
  • Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
  • Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
  • Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
  • Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees
  • Fulltime
Read More
Arrow Right

Administrative Coordinator

We are looking for an Administrative Coordinator with relevant experience to sup...
Location
Location
United States , Fayetteville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience in administrative support, reception, or office coordination roles
  • Strong ability to manage multiple priorities, stay organized, and follow through on tasks with minimal supervision
  • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and email communication tools
  • Clear verbal and written communication skills paired with a detail-oriented and service-oriented approach
  • Comfort working in an on-site, community-facing environment with frequent interaction across different groups
  • Reliable attendance, punctuality, and sound judgment when handling sensitive or confidential information
Job Responsibility
Job Responsibility
  • Welcome visitors, answer incoming calls, and guide questions or requests to the appropriate team members for timely resolution
  • Organize schedules by managing calendars, arranging appointments, and coordinating meetings to keep daily operations running smoothly
  • Maintain an orderly front office by ensuring shared spaces remain well organized, clean, and ready for staff and guests
  • Complete core administrative work such as copying, scanning, printing, filing, and accurate data entry across physical and digital records
  • Create and format routine documents, correspondence, and presentation materials using Microsoft Office applications
  • Track inventory of office materials and replenish supplies as needed to support uninterrupted workflow
  • Assist with logistics for small meetings, internal gatherings, and community-facing activities, including room setup and coordination
  • Preserve confidentiality while supporting staff, volunteers, and visitors with dependable day-to-day administrative service
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Fulltime
Read More
Arrow Right

Administrative Coordinator

We are looking for an Administrative Coordinator to support retail facility oper...
Location
Location
United States , Chesapeake
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in administrative support, facilities coordination, property management, or a related function
  • Experience handling multiple requests in a deadline-driven environment while maintaining strong attention to detail
  • Familiarity with maintenance coordination systems, CRM platforms, or other service-tracking tools
  • Proficiency in Microsoft Excel and general office software used for reporting and record management
  • Strong communication skills with the ability to work effectively with store teams, managers, and external vendors
  • Ability to assess urgent situations, prioritize tasks appropriately, and respond calmly to changing business needs
Job Responsibility
Job Responsibility
  • Oversee maintenance and repair requests for retail locations within assigned territories, ensuring issues are tracked and resolved efficiently
  • Coordinate responses to urgent facility incidents such as utility disruptions, weather-related damage, plumbing problems, spills, and other building emergencies
  • Work closely with department leaders to arrange day-to-day facility updates, adjustments, and operational support as needs arise
  • Evaluate incoming service needs, set priorities based on business impact, and maintain accurate records of activity within a computerized maintenance tracking system
  • Build and manage productive vendor relationships to secure dependable service quality and competitive pricing for store locations
  • Monitor request history and service outcomes to support consistent follow-through and clear documentation across assigned stores
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Administrative Coordinator

We are looking for an Administrative Coordinator to join a motor freight forward...
Location
Location
United States , St. Cloud
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in administrative support, billing coordination, or a related office-based role
  • Proficiency with Microsoft Outlook, Microsoft Word, and Microsoft Excel in a work environment that requires strong attention to detail
  • Experience handling invoice processing, data entry, and email-based communication with accuracy and professionalism
  • Strong attention to detail and the ability to identify errors or inconsistencies in financial or administrative records
  • Ability to produce reports and manage multiple priorities while meeting deadlines
  • Effective communication skills and a collaborative approach when working with different departments
Job Responsibility
Job Responsibility
  • Enter and maintain billing and payment data with a high level of accuracy across administrative records
  • Review, prepare, and process invoices to support timely and correct financial transactions
  • Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information
  • Generate routine and ad hoc reports for internal tracking, operational visibility, and department support
  • Coordinate with cross-functional teams to gather information and resolve issues within required timelines
  • Monitor administrative workflows related to billing support and follow up on outstanding items as needed
  • Organize documentation and correspondence to ensure records are complete, accessible, and up to date
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Coordinator

A community-based organization is seeking a detail-oriented Administrative Coord...
Location
Location
United States , Watervliet
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior administrative experience, ideally in a small team or community-focused environment
  • Strong organizational, communication, and time management skills
  • Proficiency in Microsoft Office and general business systems
  • Ability to manage sensitive information with discretion
  • Detail-oriented, dependable, and comfortable multitasking
Job Responsibility
Job Responsibility
  • Coordinate internal and external communications, including email updates, correspondence, and digital platforms
  • Maintain calendars, assist with scheduling, and support event/logistics coordination
  • Oversee general office operations, including supplies, vendor coordination, and basic data entry for bookkeeping
  • Assist with reporting, documentation, and administrative processes
  • Support financial tracking and coordination with external partners as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Administrative Coordinator

We are looking for an Administrative Coordinator to support outreach efforts and...
Location
Location
United States , New Orleans
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in administrative coordination, outreach, event planning, or a similar client-facing support role
  • Strong verbal and written communication skills with the ability to present information clearly to external partners and businesses
  • Proficiency with CRM systems and Microsoft Office Suite for tracking activity, reporting, and daily coordination tasks
  • Ability to manage multiple projects, maintain detailed records, and follow through on time-sensitive assignments
  • Background in community outreach, stakeholder engagement, or customer service in a structured environment
  • Comfortable traveling to attend trade shows, meetings, and outreach events as needed
  • Strong organizational skills and the ability to work independently while supporting broader team goals
Job Responsibility
Job Responsibility
  • Partner with state agriculture agencies and related stakeholders to arrange educational sessions, meetings, and engagement activities that expand program visibility
  • Organize all aspects of outreach events, including scheduling, venue coordination, session format, speaker arrangements, and on-site support to ensure a smooth experience
  • Build engagement plans that increase participation, secure outreach opportunities for member organizations, and encourage stronger ongoing involvement
  • Represent the organization at trade shows and similar events, introduce available programs to prospective companies, and identify businesses that may qualify for participation
  • Conduct follow-up outreach after events and consultations, gather attendee feedback, and maintain contact strategies that help sustain interest and participation
  • Speak with new company contacts to explain available support for international marketing efforts and direct questions to the appropriate internal teams when needed
  • Maintain accurate documentation of company interactions, referrals, event participation, and communication history within the CRM or back-office platform
  • Execute targeted outreach campaigns designed to promote specific programs, connect companies with relevant opportunities, and increase response to key initiatives and deadlines
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Administrative Coordinator

We are looking for an Administrative Coordinator to support construction-related...
Location
Location
United States , West Chicago
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of experience in administrative support, preferably within construction or a project-based environment
  • Strong ability to manage documentation, maintain organized records, and handle multiple priorities with accuracy
  • Experience coordinating calendars, meetings, and project schedules in a fast-paced setting
  • Familiarity with invoice processing, expense tracking, and general administrative financial support
  • Clear written and verbal communication skills for working with internal teams, clients, and external partners
  • Proficiency with data entry and maintaining information in business or construction management software
  • Ability to answer inbound calls professionally and respond to routine administrative requests efficiently
Job Responsibility
Job Responsibility
  • Organize and maintain project records, including agreements, revisions, permits, applications, and final closeout materials
  • Coordinate compliance-related documentation by tracking items such as RFIs, submittals, insurance records, and tax forms for subcontractors and vendors
  • Review, route, and monitor invoices, payment applications, and expense documentation to support timely approvals and processing
  • Track project-related financial details such as job costs, lien waivers, and subcontractor payment status
  • Maintain schedules for projects, monitor deadlines and deliverables, and help keep subcontractor activities aligned with timelines
  • Arrange meetings for project teams, prepare supporting materials, and distribute notes or documentation to relevant participants
  • Enter and update project information within company systems and databases to ensure records remain accurate and current
  • Serve as a communication hub for project managers, engineers, clients, vendors, and subcontractors to support smooth day-to-day coordination
  • Provide broad administrative support, including ordering materials, assembling bid-related documentation, and assisting with special projects as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...
Location
Location
United States , Manchester
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative support or coordinator role
  • Ability to handle high-volume inbound calls with professionalism and strong customer service skills
  • Experience managing calendars, appointments, and scheduling activities with accuracy
  • Familiarity with administrative processes in a home health or healthcare-related environment
  • Strong organizational skills with the ability to prioritize multiple tasks effectively
  • Clear written and verbal communication skills
  • Proficiency with standard office software and general clerical tools
Job Responsibility
Job Responsibility
  • Manage incoming phone calls courteously, direct inquiries to the appropriate contacts, and provide timely assistance to callers
  • Coordinate calendars, arrange appointments, and maintain accurate scheduling for team activities and client-related needs
  • Provide day-to-day administrative support by preparing documents, organizing records, and assisting with routine office tasks
  • Support operational workflows within a home health setting by helping ensure information is documented and communicated clearly
  • Monitor scheduling changes, update relevant parties promptly, and help resolve conflicts to maintain efficient coverage
  • Maintain organized files and administrative materials to support compliance, accessibility, and smooth office operations
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
Read More
Arrow Right