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Olsson Logo Olsson · Office Administration

Administrative Coordinator

United States, Overland Park · Job Posted February 14, 2026
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Job Description

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Overland Park location, ensuring smooth operations for our Utility & Industrial teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

Job Responsibility

  • Providing administrative support to our Utility & Industrial service teams, including scheduling, documentation, and communication
  • Serve as the central point of contact for administrative support across multiple service teams
  • Manage calendars, coordinate meetings, and assist with project logistics
  • Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace
  • Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment
  • Facilitate communication between technical teams, clients, and internal departments
  • Assist with Utility & Industrial services coordination, ensuring timely execution of tasks and deliverables
  • Prepare reports, update project records, and support data accuracy across systems
  • Occasionally drive to off-site locations for pickups, deliveries, or client-related errands

Requirements

  • Associate degree in business or related field preferred
  • 3+ years of experience in an administrative or office coordination role
  • Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms)
  • Exceptional communication skills and a customer-focused mindset
  • Strong attention to detail and ability to manage multiple priorities
  • Ability to build trusted relationships across teams and with clients
  • Problem-solving skills and a proactive approach to challenges
  • Physical requirements include the ability to lift and transport up to 30 pounds

What we offer

  • Receive a competitive 401(k) match
  • Be empowered to build your career with tailored development paths
  • Have the possibility for flexible work arrangements
  • Engage in work that has a positive impact on communities
  • Participate in a wellness program promoting balanced lifestyles
  • Traditional benefits package (health care, vision, dental, paid time off, etc.)
  • Opportunity to participate in a bonus system that rewards performance
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