Administrative Coordinator Job at Robert Half (Kalamazoo)

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily operations for...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office or program environment
Strong data entry skills with a high level of accuracy and attention to detail
Ability to manage multiple priorities, follow up on outstanding items, and meet deadlines consistently
Proficiency with Microsoft Excel and general Microsoft Office applications
Comfortable handling shared inboxes, responding to inbound inquiries, and routing communications appropriately
Familiarity with scheduling, calendar coordination, and maintaining organized documentation systems
Experience working with SharePoint or similar document management platforms is preferred
Ability to handle sensitive information with discretion and maintain confidentiality at all times

Job Responsibility

Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines
Review and process rosters, attendance details, and certification documents submitted by employees and field personnel
Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities
Prepare standard reports from internal platforms and provide status updates to team members as needed
Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations
Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions
Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review
Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries
Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to join an onsi...

Location

United States , Coppell

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, clerical work, or office coordination
Strong data entry skills with close attention to detail and accuracy
Ability to manage high volumes of paperwork and maintain organized filing systems
Familiarity with compliance documentation, vehicle records, or regulatory processes is preferred
Comfortable working fully onsite in Plano, Texas within a small team setting
Positive, dependable approach with the willingness to learn new procedures quickly
Ability to prioritize tasks, stay organized, and handle routine responsibilities consistently

Job Responsibility

Coordinate administrative support for compliance activities related to fleet and vehicle records
Prepare, review, and organize licensing materials, registration documents, and other required vehicle paperwork
Track inspection schedules, insurance status, and renewal timelines to help maintain regulatory compliance
Complete title documentation and process state-required forms with a high level of accuracy
Maintain structured paper-based filing systems and ensure records are current, accessible, and complete
Enter, verify, and update data in internal records, checking carefully for accuracy and completeness
Work with team members to resolve documentation gaps and follow up on missing or outdated information
Assist with additional office coordination tasks that support daily administrative and compliance operations

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Administrative Coordinator

A company in the transportation field in Drummondville is currently looking for ...

Location

Canada , Drummondville

Salary:

22.00 CAD / Hour

Randstad

Expiration Date

August 06, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English on an intermediate level

Job Responsibility

Confirm and remind clients of their upcoming appointments through calls, emails
Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
Resolve appointment-related issues or conflicts effectively and promptly
Assist with other administrative tasks related to appointments and scheduling
Enter and update appointment details accurately in the company’s scheduling system
Track and report on appointment statistics and trends as needed

What we offer

Weekly Pays
Weekends off
Beautiful dynamic working environment
Diversity of tasks

Fulltime

New

Administrative Coordinator

We are seeking a detail-oriented and highly organized professional to join our t...

Location

Canada , Pointe-Claire

Salary:

55000.00 - 65000.00 CAD / Year

Randstad

Expiration Date

August 03, 2026

Requirements

Strong command of the Microsoft Office Suite (Word, Excel, Outlook)
Bilingual (English and French) (written and spoken)
Organizational Mastery: Proven ability to manage multiple priorities and meet strict deadlines
Communication: Excellent verbal and written communication skills with a focus on professional etiquette
Accuracy: for detail, particularly regarding data entry and financial documentation
Experience: Previous experience in an administrative or clerical role is preferred

Job Responsibility

Administrative & Clerical Support
Document Management: Maintain, organize, and update physical and electronic filing systems to ensure all records are current and easily accessible
Office Logistics: Monitor and order office supplies, manage inventory, and ensure the workspace remains organized and efficient
Correspondence: Manage incoming and outgoing mail
prepare, format, and proofread routine memos, reports, and professional documents
Equipment Operation: Oversee the use of standard office machinery, including scanners, photocopiers, and fax machines
Data Entry & Record Keeping
Data Accuracy: Input and update information across company databases and management systems with high attention to detail
Spreadsheet Management: Utilize Microsoft Excel to track data, perform basic analysis, and compile consolidated reports
Schedule Monitoring: Maintain rigorous records of deadlines for various accounts, documents, and internal schedules

What we offer

Monday-Friday 8:00AM-4:30PM or 8:30AM-5PM
Benefits (Medical, Dental)
Competitive Salary 55,000$-65,000$ (based on experience)
Performance Bonus
2-3 weeks vacation (based on experience)
Work for a leader in the industry
Work for a growing organization

Fulltime

New

Administrative Coordinator

A highly respected financial services and investment banking organization is see...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative support experience within a corporate or professional services environment
Financial services, banking, capital markets, or investment banking experience strongly preferred
Advanced Microsoft Excel skills required
Experience supporting executive teams or high-level business units preferred
Strong organizational, multitasking, and follow-through abilities
Excellent verbal and written communication skills
Professional presentation and client-facing demeanor
Experience with contracts, vendor management, negotiations, or operational coordination highly valued
Ability to work independently while becoming embedded within a collaborative team environment

Job Responsibility

Provide administrative and operational support to the Capital Markets team
Manage and track filings, documentation, reporting, and deadlines with a high degree of accuracy
Maintain detailed records, trackers, and spreadsheets utilizing advanced Excel skills
Coordinate travel arrangements, expense reporting, and calendar support
Serve as a professional point of contact for internal stakeholders, clients, and incoming calls
Assist with vendor coordination, vendor relationships, and related administrative processes
Support contract administration, documentation review, and negotiation coordination
Help ensure smooth day-to-day operations within a fast-paced, deadline-driven environment
Prioritize multiple tasks while maintaining discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Fulltime

New

Administrative Coordinator

Robert Half is looking for an Administrative Coordinator to support property ope...

Location

United States , Nicholasville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in property management, property administration, or a related operations support role
Working knowledge of property and liability insurance processes, including renewals, claims support, and compliance documentation
Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively
Clear written and verbal communication skills for interacting with internal teams, tenants, vendors, and external partners
Proficiency with Microsoft Office applications, particularly Excel and Outlook
Experience coordinating vendors, service schedules, or contract-related documentation is preferred
Project coordination experience involving renovations, improvements, or operational initiatives is a plus

Job Responsibility

Coordinate daily administrative support for property operations, serving as a central point of communication for tenants, contractors, vendors, and internal stakeholders
Arrange maintenance work, repairs, site inspections, and improvement projects while monitoring timelines and follow-up needs
Maintain organized records for leases, service agreements, compliance files, and other property-related documentation
Track insurance coverage across assigned properties, including policy details, renewals, certificates, and claim-related paperwork
Work with brokers, carriers, and service providers to assist with renewals, claims communication, and insurance documentation requirements
Review vendor and contractor insurance certificates to confirm coverage aligns with company standards and contractual obligations
Support budgeting activities by monitoring expenses, compiling operational information, and preparing routine reports
Identify operational or coverage-related concerns and escalate recommendations that help reduce risk and safeguard property assets
Assist with special assignments, property updates, and administrative coordination for ongoing operational initiatives

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support business development...

Location

United States , Wheeling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, coordination, or a similar office-based role
Strong calendar management and scheduling skills with the ability to handle multiple priorities and deadlines
Comfortable supporting events, meetings, and communications with both internal teams and external partners
Ability to answer inbound calls professionally and provide responsive administrative assistance
Experience creating or coordinating presentations, promotional materials, or related marketing support items
Strong organizational skills with close attention to detail and accurate follow-through on tasks
Proficiency with standard business software and the ability to manage shared documents, reports, and tracking tools
Experience in home health or a related healthcare environment is preferred

Job Responsibility

Plan and organize participation in conferences, trade events, networking gatherings, and client-facing functions from initial scheduling through post-event follow-up
Oversee registration details, partnership arrangements, exhibit coordination, branded materials, and event timelines to ensure each opportunity is executed smoothly
Provide administrative support to business development team members by arranging meetings, managing calendars, and helping track next steps with contacts and partners
Assist with the preparation of marketing content such as presentations, flyers, social media materials, and other promotional pieces that support outreach efforts
Serve as a point of coordination with associations, vendors, referral sources, and event contacts to keep communication timely and well organized
Monitor important dates including renewals, membership deadlines, partnership commitments, and upcoming opportunities that support business growth
Prepare summaries and reporting that help leadership review activity levels, monitor pipeline progress, and evaluate business development performance
Maintain organized marketing files, shared resources, and reference materials so teams can easily access current assets and information
Answer inbound calls and support general administrative tasks that help the office and business development function operate efficiently

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Coordinator

We're looking for a bilingual office clerk to join our team! Do you enjoy a vari...

Location

Canada , Lachine

Salary:

21.00 CAD / Hour

Randstad

Expiration Date

August 06, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English

Job Responsibility

Responsible for various administrative duties including, but not limited to, Payroll, Agency Payroll, Broker Pay, Accessorial Approvals, Terminal Cash, Accounts Payable, and Incomplete FB / Pro reports
Ensuring all SOP’s and policies/procedures are followed on a daily basis
Actively working and maintaining detailed progress on various reports, both internal and customer reports, updating POD status and securing documents as required
Uploading various documents for imaging, progress tracking, etc.
Entry of hours worked for hourly and/or agency employees
Updating various records and progress trackers shared across the team
Maintaining individual and shared email inboxes adhering to regulations set within the team
Communicating with many different internal teams and external customers for various reasons, including delivery ETA’s, probill status updates, customer billing/payment, pay disputes, etc.
Learning and assisting with coverage on various team functions as listed above

What we offer

Individual insurance programs from day 1
Beautiful dynamic working environment
Diversity of tasks

Fulltime

Select Country

Administrative Coordinator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Our AI answers in your language