Administrative Coordinator Job at Brown University

Administrative Coordinator

Brown University

Location:
United States

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Administrative Coordinator supports the curricular, research, and professional service activities of the department's programs and provides administrative and financial support to faculty in several specific research groups. Working independently, the incumbent will plan and maintain financial oversight of the many high-profile events the Department of Computer Science hosts each year. In addition, they will provide administrative support to faculty, assisting them with submitting expense reimbursements, generating and sending recommendation letters, and addressing other administrative needs as requested. The Administrative Coordinator will work closely with faculty, managing course extensions, processing dean’s notes, and interfacing with students regarding homework and project due dates. The incumbent will be expected to assist at the department's annual commencement ceremony at least once per year. Attendance at events outside of normal working hours may be required.

Job Responsibility:

Supports the curricular, research, and professional service activities of the department's programs
Provides administrative and financial support to faculty in several specific research groups
Plans and maintains financial oversight of the many high-profile events the Department of Computer Science hosts each year
Provides administrative support to faculty, assisting them with submitting expense reimbursements, generating and sending recommendation letters, and addressing other administrative needs as requested
Works closely with faculty, managing course extensions, processing dean’s notes, and interfacing with students regarding homework and project due dates
Assists at the department's annual commencement ceremony at least once per year

Requirements:

Bachelor's degree with 1-2 years of related experience or equivalent combination of education and experience
Financial experience is preferred
Experience of working in an academic higher education institution is desirable
Experience in coordinating large-scale events with attendees ranging from faculty, students, alumni, and respected colleagues from other institutions
Proficiency in document preparation, spreadsheet, and database programs (Excel and Google Sheets)
Proficiency in Microsoft Office Programs (Word, PowerPoint), web-based programs and tools, Gmail and related Google applications, and Adobe Acrobat Pro
Excellent interpersonal, verbal, and written communication skills to elicit and communicate information, and to prepare /present clear, informative, and concise materials
Ability to handle sensitive matters with tact and diplomacy and maintain confidentiality
Able to work independently and escalate issues as needed
Strong organizational and time-management skills
Must be flexible and willing to work in a fast-paced academic environment
Ability to work under pressure in a deadline-oriented environment
Ability to work independently and as part of a team
Personal initiative and motivation

What we offer:

Flexible work/life balance
Summer hours
Winter break
Comprehensive Benefits package including time off, annual paid holidays, and benefits such as health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more

Additional Information:

Job Posted:
February 13, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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