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Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Rochester

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This long-term contract position involves providing administrative and travel coordination support while ensuring compliance with organizational policies. The ideal candidate will bring a strong background in office administration and travel industry experience to help streamline processes and deliver exceptional service.

Job Responsibility:

  • Monitor the shared travel department mailbox to address traveler inquiries and provide timely assistance
  • Offer guidance to travelers on company travel policies and ensure compliance with established protocols
  • Assist in preparing regular reports, ensuring accuracy and timely delivery
  • Support monthly reconciliation of Amex billing as a backup to the Travel Technology Analyst
  • Perform light office duties such as data entry, ordering supplies, and maintaining records
  • Update and maintain spreadsheets to track event-related changes and progress
  • Validate meeting requests by reviewing details, confirming participant lists, and clarifying missing information with requestors
  • Coordinate contract routing for signatures and utilize templates to send travel confirmations to attendees
  • Compile executive-level itineraries to ensure a high-quality and attentive experience
  • Track and manage budgets for key meetings and events, updating records as contracts are finalized and expenses are incurred

Requirements:

  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
  • Strong verbal and written communication skills with the ability to interact effectively at all levels
  • Demonstrated technical aptitude and ability to work with data reporting tools
  • Minimum of five years of travel industry experience, preferably in corporate or agency settings
  • Exceptional organizational skills with a keen eye for detail and accuracy
  • Experience in project management and budget tracking for events or meetings
  • Ability to handle multiple tasks simultaneously and meet deadlines in a fast-paced environment
  • Familiarity with assembling executive itineraries and managing C-Suite level interactions
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
April 23, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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