Administrative Coordinator Job at Robert Half (Poway)

Administrative Coordinator

We are looking for a Process/Workflow Documentation Speciliast to join a contrac...

Location

United States , Eagle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Meet with department leaders and cross-functional team members to learn existing workflows and capture key process details
Convert meeting discussions and operational practices into clear written procedures, workflow summaries, and reference materials
Build visual process documentation, including flowcharts and mapped workflows, using Visio or comparable diagramming tools
Prepare structured policies and standard operating procedures that support consistency and operational clarity
Keep internal documentation accurate, organized, and current as process details are gathered and refined
Review documented workflows to uncover inefficiencies, missing steps, or unclear handoffs and suggest practical improvements
Coordinate scheduling, meeting logistics, and administrative follow-up to support documentation efforts across teams
Prior experience creating process documentation, workflow maps, or procedural guides in a business environment
Proficiency with Visio or similar software used for diagramming and visual process mapping
Strong written communication skills with the ability to present complex information in a clear, organized format

Job Responsibility

Meet with department leaders and cross-functional team members to learn existing workflows and capture key process details
Convert meeting discussions and operational practices into clear written procedures, workflow summaries, and reference materials
Build visual process documentation, including flowcharts and mapped workflows, using Visio or comparable diagramming tools
Prepare structured policies and standard operating procedures that support consistency and operational clarity
Keep internal documentation accurate, organized, and current as process details are gathered and refined
Review documented workflows to uncover inefficiencies, missing steps, or unclear handoffs and suggest practical improvements
Coordinate scheduling, meeting logistics, and administrative follow-up to support documentation efforts across teams

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Coordinator

As an Administrative Coordinator, you will be integral to the smooth operation o...

Location

United States , Roseburg

Salary:

21.85 - 30.87 USD / Hour

American Nursing Care

Expiration Date

Until further notice

Requirements

High School Diploma or GED
One (1) year front or back office secretarial experience or equivalent
AHA BLS within 30 days

Job Responsibility

Manage multi-line phone systems
Facilitate the daily surgery schedule
Directly support providers
Collaborate with various departments to ensure accurate data entry and patient billing
Prioritize tasks in a dynamic environment
Clear communication of critical information
Act as a central communication point
Expedite data entry of implants and specialty supplies
Ensure all case charges are posted within 3 day window
Answer pages for staff as needed

What we offer

Medical insurance
Prescription drug insurance
Dental insurance
Vision insurance
Life insurance
Paid time off
Tuition reimbursement
Retirement plan (401(k), 403(b))
Student loan repayment program

Fulltime

Administrative Coordinator

Attention Administrators in the Halton area! Do you have experience as an Coord...

Location

Canada , Burlington

Salary:

Not provided

Randstad

Expiration Date

July 30, 2026

Requirements

1-2 years of experience in an administrative or coordination role
Working knowledge of Microsoft office suite (Outlook, Excel, Word, Teams)
Self-starter, efficient, organized
Capable of consistently producing high quality work under pressure and in a timely fashion
Strong proficiency in order entry systems
Strong attention to detail and organizational skills
Ability to work well with others and follow instructions
Being flexible and adaptable to the work requirements
Ability to work in a fast pace environment and help the team when needed

Job Responsibility

Managing and overseeing multiple accounts, delivering exceptional customer service delivery throughout
Process orders received via fax, email and phone on a daily basis and provide confirmation when requested
Process orders and client information through the ERP System
Process billing and bills of landing
Adhere to all procedures and work instructions in performing the job
Communicate with various internal departments on a regular basis for customer/product related issues, including backorders, emergency shipments, customer account status, invoices, returns processing etc.
Booking appointments online or through the customer portal
Maintain accurate information regarding backorders
Responsible for customer account setup and customer file maintenance

What we offer

Be connected with top employers in the Halton area
Speak to a recruiter about your career goals
Keep up-to-date on top skills in the market to elevate your career search

Administrative Coordinator

Do you like office work? Do you like the diversity of tasks? We have the job you...

Location

Canada , Drummondville

Salary:

22.00 CAD / Hour

Randstad

Expiration Date

August 07, 2026

Requirements

6 months to 1 year of work experience in an administrative position
Good command of computer software
Resourceful and autonomous
Comfortable to communicate in French and English on an intermediate level : English is required because it is a Canadian company, and internal communication with clients and internal employees can be in English
Having the flexibility to work any schedule is a strong asset

Job Responsibility

Confirm and remind clients of their upcoming appointments through calls, emails
Provide excellent service to clients by answering inquiries and addressing concerns in a professional and courteous manner
Resolve appointment-related issues or conflicts effectively and promptly
Assist with other administrative tasks related to appointments and scheduling
Enter and update appointment details accurately in the company’s scheduling system
Track and report on appointment statistics and trends as needed

What we offer

Weekly Pays
Weekends off
Beautiful dynamic working environment
Diversity of tasks

Administrative Coordinator

We are looking for a personable and highly organized Administrative Coordinator ...

Location

United States , Ellicott City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated success working respectfully with people from a wide range of cultural, language, educational, and socioeconomic backgrounds
Strong customer service skills with a friendly, approachable manner in a multicultural setting
Excellent organizational ability and close attention to detail in administrative work
Proven accuracy in recordkeeping, filing, and data entry tasks
Confidence using spreadsheets, databases, and new technology tools with minimal ramp-up time
Solid numerical aptitude and comfort handling attendance figures, assessment data, and other number-based information
Ability to protect confidential information and use sound judgment when handling sensitive records
Prior experience supporting adult learners, English language learners, immigrant communities, or similarly diverse populations is preferred
bilingual ability is a plus

Job Responsibility

Welcome students, volunteers, and instructional staff with professionalism and warmth, helping each person feel at ease upon arrival
Support the intake process for new learners by distributing enrollment materials and following up about assessments, orientations, and related next steps
Respond to office questions and direct individuals to the appropriate team members when additional assistance is needed
Maintain organized student records and program documents, ensuring files are complete, accessible, and up to date
Enter attendance, assessment, and other program data with a high level of accuracy and consistency
Review paper and digital records on a regular basis to confirm information matches across program documentation and databases
Keep instructional supplies, learning materials, and resource areas orderly so staff and learners can easily access what they need
Provide broad administrative support to the Project Literacy team, including assistance with scheduling, document handling, and day-to-day coordination
Adapt to changing office activity levels, including busier enrollment periods, and take on additional duties as program needs evolve

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or office support experience
Proficiency in Microsoft Office Suite
Strong organizational and multitasking skills
Excellent written and verbal communication
High attention to detail and professionalism

Job Responsibility

Coordinate calendars, meetings, and travel arrangements
Prepare reports, correspondence, and presentation materials
Maintain filing systems and office records
Order office supplies and liaise with vendors
Provide general administrative support to leadership and staff

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Coordinator

We are looking for a dependable Administrative Coordinator to support daily offi...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or front-desk operations.
Ability to manage multiple responsibilities in a fast-paced healthcare or home health environment.
Strong verbal communication skills, including confidence in handling inbound phone calls and in-person interactions.
Experience with scheduling, calendar coordination, and general office organization.
Comfortable supporting client-facing processes such as check-in, paperwork review, and referral intake.
Proven attention to detail when filing documents and maintaining accurate administrative records.
Ability to stay adaptable and work effectively while moving between different areas of the office.

Job Responsibility

Welcome clients and visitors, manage check-in activities, and provide attentive front-desk support throughout the day.
Meet with clients to review service-related fees and answer routine questions with clarity and courtesy.
Support Spanish-speaking administrative team members and help facilitate clear communication across the office.
Handle incoming referrals, organize related documentation, and ensure information is routed to the appropriate team members.
Perform a range of administrative duties such as filing records, preparing paperwork, and maintaining organized office systems.
Answer inbound calls, respond to general inquiries, and direct messages or requests to the correct department.
Assist with scheduling and calendar coordination to help maintain smooth daily operations.
Rotate between front desk and back-office tasks as needed, providing flexible support across the workplace.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to provide dependable operation...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s degree required
bachelor’s degree is preferred
3+ years of experience in administrative support, clerical operations, or office coordination is preferred
previous exposure to Human Resources support activities is beneficial
strong organizational skills with the ability to prioritize tasks, manage calendars, and coordinate scheduling effectively
clear written and verbal communication skills, including experience handling inbound calls and routine correspondence
proficiency with Microsoft Office applications
experience using HRIS, database platforms, or similar systems is a plus
ability to manage confidential information with professionalism, discretion, and attention to detail.

Job Responsibility

Oversee daily administrative activity by coordinating schedules, arranging meetings, managing correspondence, and ensuring incoming mail and deliveries are handled efficiently
maintain organized and up-to-date electronic personnel files and administrative records with a high degree of accuracy and confidentiality
assist with employee onboarding and separation processes, including preparation of documents, coordination of logistics, and follow-up on required administrative steps
provide support for workforce administration by helping with employment verification requests, staff record updates, and identification badge coordination
monitor administrative spending by tracking service agreements, purchase requests, invoices, and routine office-related expenses
help maintain office readiness by ordering supplies, tracking equipment inventory, and communicating with external vendors as needed
create and update reports, spreadsheets, and other business documents to support departmental planning and operational reporting
contribute to HR programs by assisting with benefits-related administration, employee engagement efforts, and wellness activities
respond to general office and phone inquiries and complete additional administrative assignments that support day-to-day business operations.

What we offer

Medical
vision
dental
life insurance
disability insurance
401(k) plan

Fulltime

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