Administrative Coordinator

• Coordinate maintenance schedules and ensure timely execution of work orders
• Respond to inbound calls and address inquiries with a customer-focused approach
• Manage calendars and prioritize appointments to maintain smooth operations
• Oversee billing processes and ensure accuracy in invoicing
• Utilize property management software such as Yardi and AppFolio to track tasks and maintain records
• Collaborate with team members to streamline administrative processes and improve efficiency
• Handle customer service requests and provide clear communication to stakeholders
• Maintain organized records and documentation for all administrative activities
• Support the front desk by managing correspondence and greeting visitors
• Monitor ongoing projects to ensure deadlines are met and quality standards upheld

• Proven experience in administrative assistance or a similar role
• Proficiency in handling inbound calls and providing excellent customer service
• Strong organizational skills with the ability to manage calendars and schedules
• Familiarity with property management systems such as Yardi and AppFolio
• Ability to handle billing tasks with attention to detail and accuracy
• Excellent communication skills, both written and verbal
• Experience in commercial property management is a plus
• Competence in multitasking and prioritizing in a dynamic work environment

Experience in commercial property management is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan