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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, Wheeling · Job Posted June 09, 2026
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Job Description

We are looking for an Administrative Coordinator to support business development and marketing efforts for a growing organization in Wheeling, Illinois. This Contract to Permanent position is ideal for someone who enjoys keeping events, schedules, and communications organized while helping teams stay connected and prepared. The person in this role will contribute to outreach initiatives, coordinate key activities, and provide administrative support that strengthens day-to-day operations.

Job Responsibility

  • Plan and organize participation in conferences, trade events, networking gatherings, and client-facing functions from initial scheduling through post-event follow-up
  • Oversee registration details, partnership arrangements, exhibit coordination, branded materials, and event timelines to ensure each opportunity is executed smoothly
  • Provide administrative support to business development team members by arranging meetings, managing calendars, and helping track next steps with contacts and partners
  • Assist with the preparation of marketing content such as presentations, flyers, social media materials, and other promotional pieces that support outreach efforts
  • Serve as a point of coordination with associations, vendors, referral sources, and event contacts to keep communication timely and well organized
  • Monitor important dates including renewals, membership deadlines, partnership commitments, and upcoming opportunities that support business growth
  • Prepare summaries and reporting that help leadership review activity levels, monitor pipeline progress, and evaluate business development performance
  • Maintain organized marketing files, shared resources, and reference materials so teams can easily access current assets and information
  • Answer inbound calls and support general administrative tasks that help the office and business development function operate efficiently

Requirements

  • Prior experience in administrative support, coordination, or a similar office-based role
  • Strong calendar management and scheduling skills with the ability to handle multiple priorities and deadlines
  • Comfortable supporting events, meetings, and communications with both internal teams and external partners
  • Ability to answer inbound calls professionally and provide responsive administrative assistance
  • Experience creating or coordinating presentations, promotional materials, or related marketing support items
  • Strong organizational skills with close attention to detail and accurate follow-through on tasks
  • Proficiency with standard business software and the ability to manage shared documents, reports, and tracking tools
  • Experience in home health or a related healthcare environment is preferred

Nice to have

Experience in home health or a related healthcare environment

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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