Administrative Coordinator

• Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail
• Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support
• Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics
• Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation
• Process expense reports with high attention to detail
• Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed
• Contribute to special projects as needed, such as event planning for internal and external events
• Other duties as assigned

• Bachelor’s degree preferred, or equivalent professional administrative experience
• 5+ years of experience in an administrative support role, ideally supporting multiple team members
• Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams
• Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders
• Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles
• Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment
• Ability to demonstrate initiative and resourcefulness
• Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications
• Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism

very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost