Administrative coordinator Jobs

New

Administrative Coordinator

We are seeking a proactive and detail-oriented Administrative Coordinator, to jo...

Location

India , Hyderabad

Salary:

Not provided

Amgen

Expiration Date

Until further notice

Requirements

Bachelor’s degree with 3+ years in business administration, communications, or related field preferred
Experience in administrative, coordination or business-support roles (experience in pharmaceutical, life sciences, or regulated environments is a plus)
Experience with corporate systems such as Concur (travel/expense), Workday or Ariba is preferred
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
comfort with virtual meeting platforms (Teams)
Strong written and verbal communication skills
ability to build relationships across teams
Quick learner with strong analytical skills and adaptability to new tools and concepts
Effective communicator with strong written, verbal, and presentation abilities
Builds positive relationships and fosters collaboration with a proactive, “can-do” attitude

Job Responsibility

Facilitate internal communications, manage team calendars, schedule meetings, prepare materials, agendas and meeting minutes, and coordinate meeting logistics
Provide operational and administrative support to the CfOR teams, ensuring seamless coordination across local, global and cross-functional teams
Maintain travel dashboard with arrangements and logistics (itineraries, approvals, visa/expense guidance) for team members and visiting stakeholders in accordance with organizational policies
Coordinate on resource onboarding tasks (hiring, training) and offboarding tasks (equipment, access requests, orientation schedules)
Plan and execute local and global team events and meetings, including agenda development, catering to AV arrangements
Administer procurement processes by raising and tracking Purchase Orders (POs), coordinating with vendors, and supporting supplier onboarding and evaluation
Prepare and submit expense reports, process invoices and support procurement requests
liaise with finance and procurement teams
Serve as point of contact for vendors and facilities (office supplies, service requests, room bookings)

Administrative Coordinator

Join a fast-paced and dynamic organization that values teamwork, operational exc...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in coordinating administrative functions or similar roles
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills, with comfort in interacting across all levels of an organization
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with workplace tools like Slack, Trello, or similar collaboration platforms
Ability to multitask and prioritize effectively in a fast-paced environment

Job Responsibility

Serve as the central point of contact for internal and external stakeholders, maintaining excellent communication and collaboration across teams
Assist in scheduling appointments, arranging travel, preparing meeting materials, and managing correspondence
Organize and maintain accurate records, files, and databases, ensuring compliance with company policies
Support planning and execution of meetings, events, or department-specific initiatives
Identify process improvements to streamline administrative tasks and enhance organizational workflows

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Administrative Coordinator

This position is responsible for various administrative tasks to support the kit...

Location

Singapore , Singapore

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures
Ensure uniform and personal appearance are clean and professional

Job Responsibility

Ensure that the Gold Standards of The Ritz-Carlton are delivered graciously and thoughtfully every day
Anticipate and address guests’ service needs
Uphold the Gold Standards, including Employee Promise, Credo, and Service Values
Support team to reach common goals
Welcome and acknowledge all guests according to company standards.

What we offer

Be part of an award-winning, globally recognized luxury hospitality brand
Opportunities for personal growth and development
Access to a diverse and inclusive work environment.

Fulltime

Administrative Coordinator

We are looking for a dedicated Administrative Coordinator to join our team in Tu...

Location

United States , Tukwila

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 5 years of experience in administrative assistance or coordination roles
Proficiency in scheduling, calendar management, and coordinating meetings and events
Strong research skills to gather accurate information and ensure compliance with guidelines
Experience in handling inbound and outbound calls professionally and efficiently
Familiarity with Google Suite tools, including Sheets, Forms, and Calendars
Ability to manage budgets and funding for programs or projects
Excellent organizational and multitasking skills to handle various priorities
Strong communication skills to collaborate with staff, schools, and external stakeholders.

Job Responsibility

Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings
Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities
Organize and oversee events, ensuring all logistics are handled efficiently
Collaborate with other locations, programs and leaders to ensure compliance with state guidelines
Make outbound calls to other organizations to follow up on program requirements and funding
Assist with budgeting and funding for departments, ensuring proper allocation of resources
Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics
Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively
Support grant management activities by completing assigned tasks and maintaining relevant documentation
Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in 401(k) plan
Competitive compensation
Free online training.

Administration Coordinator

As a key member of the Facilities Department, you will play a vital role in ensu...

Location

United Kingdom , Burgess Hill

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong IT and administrative skills
Excellent communication and interpersonal abilities
A calm, solution-focused approach to emergencies and challenges
Proven ability to manage multiple tasks and deadlines
A team player with a proactive and positive attitude
Total proficiency with Microsoft programmes
Keen eye for detail, punctual and organisee
Very good accuracy and attention to detail
Administration background
Forward thinking, proactive and ability to use initiative

Job Responsibility

Monitor and respond to requests via the Premises Helpdesk
Schedule and coordinate maintenance and service visits
Provide high-quality administrative support to the Premises Department
Maintain effective communication across the college and with external stakeholders
Build strong working relationships with internal teams and service providers
Manage your workload efficiently, meeting deadlines and prioritising tasks
Uphold confidentiality and professionalism at all times

What we offer

Eye care vouchers and money towards glasses should you require them for VDU purposes
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)
Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
We can search for permanent work whilst you're in assignments and offer expert interview support and advice

Fulltime

New

Administrative coordinator

The administrative coordinator will be responsible for coordinating with differe...

Location

Canada , Pointe-Claire

Salary:

Not provided

Randstad

Expiration Date

December 29, 2025

Requirements

English with a functional French
Someone with an SAP background
Good administrative skills
Experience working in an office setting
Good writing skills
Word, Excel, Outlook experience
Social media savy
Very meticulous and organized
Excellent data entry skills
Agricultural experience an asset

Job Responsibility

Place orders in SAP
Enter all invoices, follow up with tracking and tracing of shipments
Extracting data and creating spreadsheets
Data Entry and administrative support
Social media (Twitter, Facebook, Instagram and Linked In etc..)
Create presentations as needed
Writing up reports for the teams
Planning team meetings and coordinating within the company
Light bookkeeping when needed for a team in Germany
Support the office manager on any other tasks as needed

What we offer

Monday-Friday 8AM-5PM
Full benefits (Medical, Dental)
Life Insurance
RRSP 4% after 6 months
4 weeks vacation
Room for growth
Possibility of travel

Fulltime

New

Administrative Technical Coordinator

Our client, an industry leader in security risk management, is looking for their...

Location

Canada , Montréal

Salary:

60000.00 - 65000.00 CAD / Year

Randstad

Expiration Date

December 20, 2025

Requirements

Post-secondary degree from a recognized institution
Strong interpersonal skills as well as excellent skills in communication (written and spoken French and English)
Minimum of 2 years of experience in a sales coordination or administrative support role
Very good computer skills with advanced expertise in Microsoft Office applications
Knowledge of users and application of APIs and related technologies
Experience with business analytics tools that support sales growth (e.g., Power BI)
Proven interpersonal skills, with the ability to interact effectively with a wide variety of people
Proven ability to provide superior customer service and effectively manage customer relationships
Excellent attention to detail, organizational skills, and time management abilities
Strong problem-solving and analytical skills

Job Responsibility

Coordinate the creation and distribution of service agreements, proposals, and presentations to support the sales team in generating new business opportunities
Track and manage pending customer processes, including coordinating contract reviews, renewals, and extensions
Schedule meetings and assist sales and marketing teams to ensure superior customer service and an exceptional customer experience
Participate in client meetings to develop, plan, and implement technology solutions such as system integrations
Manage and support customer-oriented integrations by overseeing timelines, tracking deliverables, and facilitating communication between technical teams and customers
Create and maintain detailed user guides and integration documentation to support customer needs during integration and ongoing
Perform data entry tasks related to sales, metrics, and other relevant information, while maintaining an organized and accessible filing system
Assist in extracting and analyzing data to track current and future sales opportunities using sales tracking tools, and report findings to the Sales Director
Ensure timely follow-up and effective coordination of sales activities, collaborating with the team to generate and maintain comprehensive reports
Foster active communication with account managers to ensure that all business activities are up to date and relevant

What we offer

Hybrid working arrangement (3 days in the office and 2 days remote)
3 weeks vacation and 6 personal days
Comprehensive health insurance package
RRSP matching
Bonus eligibility

Fulltime

!

Administrative coordinator

Randstad

Location:
Canada, Dorval

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 17, 2025

Expiration:
December 29, 2025

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Administrative coordinator

Randstad

Location:Canada, Dorval

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:December 17, 2025

Expiration:December 29, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Location:
Canada, Dorval

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
December 17, 2025

Expiration:
December 29, 2025