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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, Minneapolis Contract work · Job Posted June 29, 2026
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Job Description

We are looking for an Administrative Coordinator to provide high-level administrative and project support for a dynamic organization. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings strong communication and organizational skills to daily operations. The role supports executive scheduling, meeting coordination, travel planning, and cross-functional project follow-up while helping maintain accurate records and timely reporting.

Job Responsibility

  • Manage a complex executive calendar, balancing shifting priorities and coordinating schedule changes with discretion and accuracy
  • Arrange meetings from start to finish, including invitations, agendas, supporting documents, and follow-up communication with participants
  • Attend assigned meetings, capture clear and accurate notes, and distribute minutes while handling sensitive information with discretion
  • Coordinate travel logistics and assist with expense reporting and reimbursement documentation for executive activities and projects
  • Support division-wide initiatives by tracking milestones, monitoring deadlines, and following through with team members and collaborators to keep projects on course
  • Partner with internal committees, employee resource groups, and other stakeholders to help organize activities and maintain communication across projects
  • Maintain organized filing and recordkeeping systems that support accessibility, accuracy, and confidentiality where required
  • Track budgets, prepare and distribute requested materials, and manage office supply needs for the executive office
  • Respond to internal and external correspondence as directed, ensuring timely and clear communication
  • Provide administrative assistance related to labor relations activities, including support for union-related coordination as needed

Requirements

  • Demonstrated experience providing executive or senior-level administrative support in a detail-focused office environment
  • Strong ability to manage calendars, coordinate schedules, and handle multiple priorities with careful attention to detail
  • Excellent written and verbal communication skills, including the ability to prepare meeting materials and clear documentation
  • Proficiency with Google Suite and other standard office tools used for scheduling, correspondence, and document preparation
  • Experience supporting projects through research, coordination, deadline tracking, and follow-up activities
  • Ability to maintain confidentiality and exercise sound judgment when working with sensitive information
  • Customer service mindset with a collaborative approach to working across departments and stakeholder groups

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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