Administrative Coordinator

• Coordinate daily administrative activities for the Public Works team, ensuring documents, schedules, and department communications are organized and up to date
• Prepare, review, and distribute correspondence, reports, meeting materials, and other records needed to support departmental operations
• Maintain filing systems, databases, and tracking logs to support accurate recordkeeping and timely retrieval of information
• Serve as a point of contact for internal staff, vendors, and members of the public by responding to inquiries and directing requests appropriately
• Schedule meetings, manage calendars, and assist with agendas, follow-up items, and general coordination for department activities
• Support invoice processing, purchase documentation, and other routine clerical tasks in accordance with public sector procedures
• Assist with updating administrative processes, forms, or records when departmental workflows or systems change
• Monitor deadlines and help ensure required documents, approvals, and submissions are completed on time

• At least 2 years of administrative coordination or office support experience, preferably in Public Works, municipal services, or a government setting
• Working knowledge of administrative practices, record maintenance, and office coordination in a detail-focused environment
• Ability to communicate clearly and effectively with staff, community members, and external partners
• Strong organizational skills with the ability to manage multiple assignments and shifting priorities effectively
• Proficiency with standard office software, including word processing, spreadsheets, email, and document management tools
• High level of accuracy and attention to detail when handling records, correspondence, and routine administrative tasks
• Ability to work independently while also collaborating effectively with a team
• Experience supporting Public Works-related functions is preferred

Experience supporting Public Works-related functions is preferred

• Medical
• Vision
• Dental
• Life and disability insurance
• 401(k) plan