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Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New Brighton

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Coordinator to join a dynamic non-profit organization. In this long-term contract role, you will play a critical part in ensuring smooth office operations, supporting leadership, and maintaining accurate records. This position offers an excellent opportunity to contribute to meaningful initiatives while enhancing organizational efficiency.

Job Responsibility:

  • Oversee daily office operations, including managing correspondence, organizing filing systems, and maintaining office supplies
  • Provide scheduling, documentation, and project support to the Executive Director and leadership team
  • Maintain and update records for donations, acknowledgments, volunteer activities, and constituent information
  • Prepare materials for Board of Directors meetings, attend meetings, and manage the creation and organization of meeting minutes
  • Facilitate team communications by organizing onboarding materials and coordinating licensing, travel, and visa documentation
  • Offer administrative and logistical support for planning surgical missions, including tracking volunteers and coordinating with vendors
  • Identify opportunities for process improvements and implement operational systems to enhance efficiency
  • Participate in program activities, fundraising events, and awareness campaigns, providing administrative support as needed

Requirements:

  • Proven experience in administrative coordination or a similar role, preferably within a non-profit organization
  • Strong skills in calendar management, scheduling, and handling inbound communications
  • Proficiency in maintaining accurate records and performing data entry tasks
  • Familiarity with accounts payable processes and financial reporting
  • Ability to manage multiple priorities and maintain attention to detail in a fast-paced environment
  • Excellent written and verbal communication skills, with the ability to prepare well-structured correspondence and materials
  • Competency in using office software and tools to support operational efficiency
  • A proactive mindset with a commitment to contributing to a collaborative team environment
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 16, 2026

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