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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, Philadelphia Contract work · Job Posted June 15, 2026
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Job Description

We are looking for an Administrative Coordinator to provide dependable operational and clerical support for a healthcare organization located in the Greater Philadelphia Region. This Long-term contract position plays an important role in keeping office activities organized while assisting with Human Resources-related administration and cross-functional communication. The ideal Administrative Coordinator candidate will bring strong attention to detail, sound judgment when handling sensitive information, and the ability to manage multiple priorities in a fast-paced environment.

Job Responsibility

  • Oversee daily administrative activity by coordinating schedules, arranging meetings, managing correspondence, and ensuring incoming mail and deliveries are handled efficiently
  • maintain organized and up-to-date electronic personnel files and administrative records with a high degree of accuracy and confidentiality
  • assist with employee onboarding and separation processes, including preparation of documents, coordination of logistics, and follow-up on required administrative steps
  • provide support for workforce administration by helping with employment verification requests, staff record updates, and identification badge coordination
  • monitor administrative spending by tracking service agreements, purchase requests, invoices, and routine office-related expenses
  • help maintain office readiness by ordering supplies, tracking equipment inventory, and communicating with external vendors as needed
  • create and update reports, spreadsheets, and other business documents to support departmental planning and operational reporting
  • contribute to HR programs by assisting with benefits-related administration, employee engagement efforts, and wellness activities
  • respond to general office and phone inquiries and complete additional administrative assignments that support day-to-day business operations.

Requirements

  • Associate’s degree required
  • bachelor’s degree is preferred
  • 3+ years of experience in administrative support, clerical operations, or office coordination is preferred
  • previous exposure to Human Resources support activities is beneficial
  • strong organizational skills with the ability to prioritize tasks, manage calendars, and coordinate scheduling effectively
  • clear written and verbal communication skills, including experience handling inbound calls and routine correspondence
  • proficiency with Microsoft Office applications
  • experience using HRIS, database platforms, or similar systems is a plus
  • ability to manage confidential information with professionalism, discretion, and attention to detail.

Nice to have

  • Previous exposure to Human Resources support activities
  • experience using HRIS, database platforms, or similar systems

What we offer

  • Medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan
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