Administrative Coordinator, Robert Half

Robert Half

Location:
United States, La Mesa

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Robert Half is seeking a proactive and detail-oriented Administrative Coordinator to support organizational processes and ensure seamless day-to-day operations. This role involves handling administrative tasks, coordinating team activities, and ensuring smooth communication across departments. The ideal candidate will possess exceptional organizational skills, strong accountability, and the ability to manage competing priorities in a fast-paced environment.

Job Responsibility:

Serve as the central point of contact for administrative processes, providing support across departments as needed
Manage departmental calendars, schedule meetings, prepare agendas, and ensure timely follow-up on tasks
Organize and maintain files, records, and other company documents, ensuring accuracy and easy accessibility
Prepare reports, presentations, and materials for meetings or projects
Coordinate communication between staff, teams, and external vendors or stakeholders
Assist with event planning, office supply management, and other administrative functions as requested
Track budgets, expenses, and invoices, ensuring timely processing and compliance with company policies
Provide project management support for internal initiatives, ensuring deliverables are achieved on time and within scope

Requirements:

Minimum of 2 years of administrative or coordinator experience
High school diploma required
associate or bachelor's degree in Business Administration or related field preferred
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Familiarity with project management tools (e.g., Trello, Asana, or Monday.com)
Ability to multitask, prioritize, and maintain attention to detail in dynamic environments
Excellent verbal and written communication abilities to interact effectively with internal staff and external clients

Nice to have:

Administrative Assistant Certification, CAP, or Microsoft Office Specialist certifications
Previous experience coordinating projects or supporting cross-functional teams
Ability to assess issues, propose solutions, and lead initiatives to completion

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Competitive compensation

Additional Information:

Job Posted:
November 01, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Coordinator