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Administrative Coordinator

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Devire

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Location:
Poland , Warszawa

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our Client – a global leader in the biotechnology industry – is currently looking for an Administrative Coordinator to support two departments within the organization. In this role, you will act as a key point of contact, ensuring smooth coordination of administrative processes and supporting day-to-day operational activities within the team.

Job Responsibility:

  • Act as the primary administrative contact for two departments, coordinating daily operational processes
  • Manage incoming calls, emails, and routine correspondence
  • Maintain distribution lists, databases, and department documentation
  • Coordinate mailings, courier services, and office supplies
  • Support administrative processes including invoicing, payments, and promotional material distribution
  • Manage relationships with external vendors and service providers
  • Organize meetings, travel arrangements, and visitor logistics
  • Prepare meeting agendas, minutes, reports, and presentations
  • Manage calendars and administrative needs of team members
  • Support departmental projects and onboarding of new employees

Requirements:

  • University degree
  • 3–5 years of experience in an administrative support role
  • Experience working with MS Office tools (Excel, Word, PowerPoint)
  • Fluency in English and the local language
  • Strong organizational and time-management skills
  • Ability to work independently and manage multiple tasks simultaneously

Nice to have:

  • Experience working in a similar role within an international or corporate environment
  • Basic understanding of the supported business function (e.g., sales, safety, customer service)
  • Familiarity with terminology related to areas such as Marketing, Medical, Clinical Research, or Logistics
  • Experience working with external vendors and service providers
What we offer:
  • Opportunity to work in a global biotechnology organization
  • Collaboration with international teams and projects
  • Professional and supportive working environment
  • Opportunities for professional growth and development
  • Hybrid work model and modern office location in Warsaw

Additional Information:

Job Posted:
March 13, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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