Administrative Coordinator Job at Robert Half (Sunnyvale)

Administrative Coordinator

Serve as the point of contact for clients and communicate with them by phone and...

Location

United States , New Orleans

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Job Responsibility

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation
Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette
Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator with relevant experience to sup...

Location

United States , Fayetteville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in administrative support, reception, or office coordination roles
Strong ability to manage multiple priorities, stay organized, and follow through on tasks with minimal supervision
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and email communication tools
Clear verbal and written communication skills paired with a detail-oriented and service-oriented approach
Comfort working in an on-site, community-facing environment with frequent interaction across different groups
Reliable attendance, punctuality, and sound judgment when handling sensitive or confidential information

Job Responsibility

Welcome visitors, answer incoming calls, and guide questions or requests to the appropriate team members for timely resolution
Organize schedules by managing calendars, arranging appointments, and coordinating meetings to keep daily operations running smoothly
Maintain an orderly front office by ensuring shared spaces remain well organized, clean, and ready for staff and guests
Complete core administrative work such as copying, scanning, printing, filing, and accurate data entry across physical and digital records
Create and format routine documents, correspondence, and presentation materials using Microsoft Office applications
Track inventory of office materials and replenish supplies as needed to support uninterrupted workflow
Assist with logistics for small meetings, internal gatherings, and community-facing activities, including room setup and coordination
Preserve confidentiality while supporting staff, volunteers, and visitors with dependable day-to-day administrative service

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Administrative Coordinator

We are looking for an Administrative Coordinator to support retail facility oper...

Location

United States , Chesapeake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, facilities coordination, property management, or a related function
Experience handling multiple requests in a deadline-driven environment while maintaining strong attention to detail
Familiarity with maintenance coordination systems, CRM platforms, or other service-tracking tools
Proficiency in Microsoft Excel and general office software used for reporting and record management
Strong communication skills with the ability to work effectively with store teams, managers, and external vendors
Ability to assess urgent situations, prioritize tasks appropriately, and respond calmly to changing business needs

Job Responsibility

Oversee maintenance and repair requests for retail locations within assigned territories, ensuring issues are tracked and resolved efficiently
Coordinate responses to urgent facility incidents such as utility disruptions, weather-related damage, plumbing problems, spills, and other building emergencies
Work closely with department leaders to arrange day-to-day facility updates, adjustments, and operational support as needs arise
Evaluate incoming service needs, set priorities based on business impact, and maintain accurate records of activity within a computerized maintenance tracking system
Build and manage productive vendor relationships to secure dependable service quality and competitive pricing for store locations
Monitor request history and service outcomes to support consistent follow-through and clear documentation across assigned stores

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to join a motor freight forward...

Location

United States , St. Cloud

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, billing coordination, or a related office-based role
Proficiency with Microsoft Outlook, Microsoft Word, and Microsoft Excel in a work environment that requires strong attention to detail
Experience handling invoice processing, data entry, and email-based communication with accuracy and professionalism
Strong attention to detail and the ability to identify errors or inconsistencies in financial or administrative records
Ability to produce reports and manage multiple priorities while meeting deadlines
Effective communication skills and a collaborative approach when working with different departments

Job Responsibility

Enter and maintain billing and payment data with a high level of accuracy across administrative records
Review, prepare, and process invoices to support timely and correct financial transactions
Investigate billing discrepancies and complete necessary corrections to help maintain accurate account information
Generate routine and ad hoc reports for internal tracking, operational visibility, and department support
Coordinate with cross-functional teams to gather information and resolve issues within required timelines
Monitor administrative workflows related to billing support and follow up on outstanding items as needed
Organize documentation and correspondence to ensure records are complete, accessible, and up to date

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Coordinator

A community-based organization is seeking a detail-oriented Administrative Coord...

Location

United States , Watervliet

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative experience, ideally in a small team or community-focused environment
Strong organizational, communication, and time management skills
Proficiency in Microsoft Office and general business systems
Ability to manage sensitive information with discretion
Detail-oriented, dependable, and comfortable multitasking

Job Responsibility

Coordinate internal and external communications, including email updates, correspondence, and digital platforms
Maintain calendars, assist with scheduling, and support event/logistics coordination
Oversee general office operations, including supplies, vendor coordination, and basic data entry for bookkeeping
Assist with reporting, documentation, and administrative processes
Support financial tracking and coordination with external partners as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support outreach efforts and...

Location

United States , New Orleans

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative coordination, outreach, event planning, or a similar client-facing support role
Strong verbal and written communication skills with the ability to present information clearly to external partners and businesses
Proficiency with CRM systems and Microsoft Office Suite for tracking activity, reporting, and daily coordination tasks
Ability to manage multiple projects, maintain detailed records, and follow through on time-sensitive assignments
Background in community outreach, stakeholder engagement, or customer service in a structured environment
Comfortable traveling to attend trade shows, meetings, and outreach events as needed
Strong organizational skills and the ability to work independently while supporting broader team goals

Job Responsibility

Partner with state agriculture agencies and related stakeholders to arrange educational sessions, meetings, and engagement activities that expand program visibility
Organize all aspects of outreach events, including scheduling, venue coordination, session format, speaker arrangements, and on-site support to ensure a smooth experience
Build engagement plans that increase participation, secure outreach opportunities for member organizations, and encourage stronger ongoing involvement
Represent the organization at trade shows and similar events, introduce available programs to prospective companies, and identify businesses that may qualify for participation
Conduct follow-up outreach after events and consultations, gather attendee feedback, and maintain contact strategies that help sustain interest and participation
Speak with new company contacts to explain available support for international marketing efforts and direct questions to the appropriate internal teams when needed
Maintain accurate documentation of company interactions, referrals, event participation, and communication history within the CRM or back-office platform
Execute targeted outreach campaigns designed to promote specific programs, connect companies with relevant opportunities, and increase response to key initiatives and deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support construction-related...

Location

United States , West Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in administrative support, preferably within construction or a project-based environment
Strong ability to manage documentation, maintain organized records, and handle multiple priorities with accuracy
Experience coordinating calendars, meetings, and project schedules in a fast-paced setting
Familiarity with invoice processing, expense tracking, and general administrative financial support
Clear written and verbal communication skills for working with internal teams, clients, and external partners
Proficiency with data entry and maintaining information in business or construction management software
Ability to answer inbound calls professionally and respond to routine administrative requests efficiently

Job Responsibility

Organize and maintain project records, including agreements, revisions, permits, applications, and final closeout materials
Coordinate compliance-related documentation by tracking items such as RFIs, submittals, insurance records, and tax forms for subcontractors and vendors
Review, route, and monitor invoices, payment applications, and expense documentation to support timely approvals and processing
Track project-related financial details such as job costs, lien waivers, and subcontractor payment status
Maintain schedules for projects, monitor deadlines and deliverables, and help keep subcontractor activities aligned with timelines
Arrange meetings for project teams, prepare supporting materials, and distribute notes or documentation to relevant participants
Enter and update project information within company systems and databases to ensure records remain accurate and current
Serve as a communication hub for project managers, engineers, clients, vendors, and subcontractors to support smooth day-to-day coordination
Provide broad administrative support, including ordering materials, assembling bid-related documentation, and assisting with special projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Manchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or coordinator role
Ability to handle high-volume inbound calls with professionalism and strong customer service skills
Experience managing calendars, appointments, and scheduling activities with accuracy
Familiarity with administrative processes in a home health or healthcare-related environment
Strong organizational skills with the ability to prioritize multiple tasks effectively
Clear written and verbal communication skills
Proficiency with standard office software and general clerical tools

Job Responsibility

Manage incoming phone calls courteously, direct inquiries to the appropriate contacts, and provide timely assistance to callers
Coordinate calendars, arrange appointments, and maintain accurate scheduling for team activities and client-related needs
Provide day-to-day administrative support by preparing documents, organizing records, and assisting with routine office tasks
Support operational workflows within a home health setting by helping ensure information is documented and communicated clearly
Monitor scheduling changes, update relevant parties promptly, and help resolve conflicts to maintain efficient coverage
Maintain organized files and administrative materials to support compliance, accessibility, and smooth office operations

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

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