Administrative Coordinator Job at Robert Half (Seattle)

Job Description

We are looking for an Administrative Coordinator to support daily front office operations. This is a Contract position within the services industry, focused on creating a welcoming, well-organized workplace for employees, visitors, and leadership. The ideal candidate brings a service-driven approach, strong organizational skills, and the ability to keep shared spaces running smoothly in a fast-paced office environment.

Job Responsibility

Welcome employees, guests, and leaders while ensuring a positive arrival experience
Manage visitor access by coordinating check-in procedures, communicating guest arrivals, and partnering with on-site security protocols
Provide coverage for reception and front office activities when primary coordinators are unavailable
Maintain hospitality spaces by replenishing refreshments, snacks, and essential workplace supplies throughout the day
Keep conference rooms, shared desks, break areas, and common spaces neat, organized, and ready for use
Track office inventory levels and take action to reorder or restock materials before shortages affect operations
Support mail handling, inbound call coverage, calendar coordination, and other administrative tasks that contribute to efficient office workflows
Perform regular office walkthroughs to identify cleaning, presentation, or maintenance needs and resolve them promptly
Take initiative on day-to-day support tasks and assist with additional administrative or workplace coordination duties as needed

Requirements

Prior experience in office support, reception, hospitality, or workplace coordination is preferred
Strong verbal communication and interpersonal skills with the ability to interact professionally with visitors and internal teams
Demonstrated ability to manage multiple priorities while staying organized in a busy office setting
A proactive, self-directed work style with careful attention to detail and reliable follow-through
Confidence working independently while also contributing to a collaborative, team-oriented environment
Basic computer proficiency, including comfort with general administrative and scheduling tasks
A positive, customer-focused attitude and a genuine interest in creating an excellent workplace experience

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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