Administrative Coordinator Job at Randstad (Baie-D'Urfé)

Administrative Coordinator

Randstad

Location:
Canada , Baie-D'Urfé

Category:
Office Administration

Contract Type:
Not provided

Salary:

45000.00 - 55000.00 CAD / Year

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Job Description:

We are seeking a detail-oriented and organized Finance & Office Administrator to join our team. This role is essential in managing our Accounts Receivable financial operations, administrative tasks, and ensuring efficient office management. The ideal candidate will possess strong communication and organizational skills, with a proven ability to handle multiple responsibilities in a fast-paced environment. This is a 3-6 months contract with strong possibility of permanency.

Job Responsibility:

Assist Executive team with administrative duties as requested
Responsible for the maintenance of company vehicles (to include inspection and tags)
Maintain workflow through effective task prioritization and teamwork
Orders, receives and maintains office supplies
Prepare and process billings, claims, disbursements and related documents
Review invoices or other documentation
Update and maintain accurate records in SAP, AR accounts, billing, Invoicing
Verify and reconcile deposits in the system
Make electronic credit notes to clients and send them
Manage vendor relationships and ensure timely payments
Coordinate event planning and logistics for company functions
Maintain office organization through effective filing systems and clerical support
Ensure compliance with human resources policies and procedures
Other duties and tasks as required from time to time
Manage front desk operations including multi-line phone systems and phone etiquette
Organize travel arrangements for employees, including US and global employees
Handle schedule management and calendar coordination for executives

Requirements:

Must be Bilingual (English and French) (written and spoken)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Proven experience in office management or administrative roles
Familiarity with SAP or similar accounting software for financial tracking and reporting
Strong organizational skills with the ability to manage multiple priorities effectively
Excellent communication skills, both written and verbal
Proficiency in schedule management, vendor management, and clerical tasks

Additional Information:

Job Posted:
May 13, 2026

Expiration:
June 22, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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