Administrative Coordinator

• Collaborate closely with the Estimating department to facilitate efficient communication and organize activities
• Generate weekly Bid Tracker reports, update the database, and maintain bid documentation
• Prepare and manage client prequalification materials and oversee subcontractor prequalification processes
• Request and track insurance certificates for bids, ensuring subcontractor compliance
• Coordinate and order bid bonds, performance bonds, and related documentation as needed
• Print or request drawings, plans, and specifications to support project bids
• Draft and revise proposal letters and clarifications to meet client requirements
• Submit bid documents electronically, ensuring accuracy and timely delivery
• Take on additional tasks assigned by senior management or related to the role

• At least 1 year of experience in an administrative role, preferably in the construction industry
• Proficiency in CRM software and managing databases
• Strong skills in answering inbound calls and delivering clear and effective communication
• Experience with calendar management and scheduling tasks
• Exceptional organizational abilities and attention to detail
• Ability to handle multiple tasks in a fast-paced environment
• Strong written and verbal communication skills
• Familiarity with managing insurance certificates and bid-related documentation is a plus

Familiarity with managing insurance certificates and bid-related documentation

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan