Administrative Coordinator

• Manage customer purchase orders, ensuring accurate entry and processing within company systems
• Coordinate shipping logistics, including preparing bills of lading, scheduling transportation, and handling ship tickets
• Set up accounts for new customers and maintain updated records
• Oversee office supply procurement to ensure resources are readily available
• Handle customer invoicing, check receipt, and payment processing
• Open, sort, and distribute incoming mail to appropriate recipients
• Assist with payroll administration and manage 401k contributions
• Support workers' compensation claims and health insurance processes
• File and organize documents to maintain a well-structured record system
• Greet visitors and provide assistance in a courteous and welcoming manner

• Proven experience in administrative support or office coordination
• Proficiency in QuickBooks and other relevant software tools
• Strong organizational skills with the ability to multitask effectively
• Excellent communication skills for answering inbound calls and interacting with clients
• Familiarity with HR administration, including payroll and benefits management
• Ability to manage receptionist duties and provide front desk support
• Knowledge of office administration procedures and best practices
• Attention to detail and accuracy in recordkeeping and data entry

Bilingual in Spanish/English

• Medical, vision, dental, and life and disability insurance
• Eligible to enroll in company 401(k) plan