Administrative Coordinator

• Participate in recurring team meetings, capture key discussion points, and convert conversations into organized notes, documented decisions, and clearly assigned next steps using approved transcription and AI-enabled tools
• Distribute timely, easy-to-reference meeting summaries and track outstanding action items, escalating recurring delays or unresolved issues to leadership as needed
• Build and maintain a well-structured SharePoint environment, including consistent naming conventions, metadata standards, logical file organization, and version control
• Regularly review and update document repositories to improve usability, remove outdated materials, and promote consistent team adoption of filing and information management practices
• Develop clear, user-friendly guidelines to help team members consistently store, locate, and manage files as the department grows
• Serve as a primary resource for staff needing assistance with document retrieval, filing, scheduling, or general administrative support
• Leverage Microsoft Copilot, Copilot Studio, and other approved tools to support summarization, drafting, tagging, information retrieval, and routine workflow automation while identifying opportunities for process improvement
• Manage internal team events by coordinating schedules, invitations, agendas, room setup, vendor communication, catering orders, and post-event follow-up documentation
• Provide backup support to other business operations team members and assist with additional administrative functions, including calendar management, inbound call support, and other office-related needs

• Experience in administrative support, office coordination, or a similar role with responsibility for scheduling, meeting support, and follow-up management
• Proficiency with SharePoint and Microsoft 365 tools, including the ability to organize documents and maintain accessible digital records
• Familiarity with AI-enabled workplace tools such as Microsoft Copilot or similar platforms used for summarization, drafting, and workflow support
• Strong written communication skills with the ability to produce concise meeting notes, action-item summaries, and procedural documentation
• Demonstrated ability to manage multiple priorities, stay organized, and maintain accuracy in a fast-paced team environment
• Comfortable coordinating meetings, handling calendar management, and responding professionally to inbound inquiries
• Ability to work collaboratively across teams, escalate blockers appropriately, and support continuous process improvement

Background supporting healthcare, home health, or similarly service-oriented environments is a plus

• Medical, vision, dental, and life and disability insurance
• Enrollment in company 401(k) plan