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Administrative Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Odessa

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized Administrative Coordinator to support daily office operations and keep teams working efficiently in Odessa, Florida. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain accurate records, and provide dependable administrative support across multiple functions. The role offers a mix of coordination, documentation, scheduling, and office support responsibilities in a fast-paced environment.

Job Responsibility:

  • Maintain inventory levels for office, pantry, and cleaning supplies, and arrange replenishment to keep the workplace fully operational
  • Coordinate calendars, meetings, and conference arrangements, ensuring schedules are accurate and logistics are handled smoothly
  • Draft, format, and revise letters, reports, and other business documents with strong attention to detail and professionalism
  • Support project leaders with administrative assignments, including special projects and assistance with submittal-related tasks for estimating activities
  • Arrange domestic and international travel, including airfare, lodging, housing, and ground transportation, while tracking all travel and accommodation requests accurately in Teams
  • Organize and safeguard both paper and digital project files to ensure documentation remains accessible, complete, and properly stored
  • Assist accounting and project teams by receiving deliveries, routing materials appropriately, and providing administrative help as needed
  • Collaborate with internal teams on workflow-related tasks such as purchase requisition support and other office coordination activities
  • Perform routine checks of shared office spaces, including pantry and conference rooms, to maintain cleanliness, organization, and readiness for use

Requirements:

  • Experience providing administrative support in a detail-oriented office environment
  • Proficiency in calendar coordination, meeting scheduling, and managing multiple priorities effectively
  • Strong written communication skills with the ability to prepare and edit business correspondence and reports
  • Background in coordinating travel arrangements and maintaining accurate records for related requests
  • Comfortable handling inbound calls and responding appropriately to internal and external inquiries
  • Ability to manage documentation across paper and electronic filing systems with a high level of accuracy
  • Skilled in working with cross-functional teams, including project, estimating, and accounting groups
  • Proficiency with Microsoft Teams and standard office software for communication, scheduling, and recordkeeping
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Work Type:
On-site work
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