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Randstad Logo Randstad · -

Administrative Coordinator

Canada, Pointe Claire 60000.00 - 70000.00 CAD / Year · Job Posted June 10, 2026
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Job Description

Our client in the West Island of Montreal is currently looking for an administrative coordinator for their pharmaceutical company. A dynamic team where collaboration in working with various departments is aligned.. We are a growing organization that values teamwork and creativity. This role will work closely with medical and professional clientele.

Job Responsibility

  • Managing all aspects of event logistics, including booking appointments, planning meetings with hotels, and coordinating with pharmacists, medical specialists, and various companies
  • Creating marketing templates and pamphlets that are associated with the various departments
  • Sending all marketing materials to the clinician to explain the process from A-Z
  • Entering all data onto the files and creating spreadsheets
  • Distribution of relevant documents
  • Follow-up on receipt of documents to be sent monthly by members
  • Send introductory documents to prospective members and follow up on receipt of their signed documents
  • Collaboration: Work closely with team members across departments to support event logistics and planning
  • Process Explanation: Clearly explain procedures and protocols to ensure smooth operations
  • Prepare reports and enter sales data accordingly
  • Prepare envelopes for dispatch of monthly reports
  • Organize and plan meetings for clients
  • All administrative tasks that involve helping around the office

Requirements

  • 2 years experience in coordination or administration
  • Background in promotional events or pharmaceuticals is preferred but not required
  • Fluently Bilingual (French and English) (Spoken and Written)
  • English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
  • Strong organizational skills and the ability to manage multiple tasks effectively
  • SAP , Salesforce knowledge an asset but not required
  • Strong MS Office (Word, Excel, Powerpoint)
  • Proficiency in data entry and experience with contract management
  • Ability to work collaboratively in a team environment and contribute to a positive workplace culture

Nice to have

  • Background in promotional events or pharmaceuticals
  • SAP knowledge
  • Salesforce knowledge

What we offer

  • Monday-Friday 8:00AM-4:00PM (40 hrs a week)
  • Hybrid work model
  • Full benefits medical, dental
  • Good synergy of everyone eating lunch together
  • New office in Pointe Claire
  • Competitive Salary based on experience
  • Work for a leader in the industry
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