Administrative Coordinator

• Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines
• Review and process rosters, attendance details, and certification documents submitted by employees and field personnel
• Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities
• Prepare standard reports from internal platforms and provide status updates to team members as needed
• Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations
• Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions
• Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review
• Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries
• Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation

• Experience providing administrative support in an office or program environment
• Strong data entry skills with a high level of accuracy and attention to detail
• Ability to manage multiple priorities, follow up on outstanding items, and meet deadlines consistently
• Proficiency with Microsoft Excel and general Microsoft Office applications
• Comfortable handling shared inboxes, responding to inbound inquiries, and routing communications appropriately
• Familiarity with scheduling, calendar coordination, and maintaining organized documentation systems
• Experience working with SharePoint or similar document management platforms is preferred
• Ability to handle sensitive information with discretion and maintain confidentiality at all times

Experience working with SharePoint or similar document management platforms

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan