Administrative Coordinator

• Invoice all service calls and projects to clients – Project Manager payment requests
• Office Invoices
• Accounts Receivable –monthly statemen- Collection Calls
• Open & Send Mail and couriers, (Purolator)
• Prepare and stamp outgoing mail and couriers
• ADMIN : Advise of office supplies ( stationary, Costco etc..)
• Various Filing
• Facturation@ Inbox - receive all invoicing requests from Project Managers ...
• Deposits
• ADMIN : All charges or invoices of credit card, office, and administration charges
• Purolator, Rona, Petro-Canada, Petty Cash – Reports
• Prepare conformity documents for payments. (Waivers, Stat Decs, Warranty letters)
• ADMIN Certified Cheques – follow all Mall Deposits / Permits / Business Licenses
• Conformity document requests and release of holdbacks
• ADMIN: Other credit cards (Petro, Staples, Rona)
• ADMIN: KM Reports monthly (vehicles)
• All ADMIN charges and payments (not project related )

• Minimum of 2 years administrative experience
• Experience working in the construction industry an asset but not required
• Bilingual English and French (written/spoken)
• Effective communication skills, both written and verbal
• Proficient with Microsoft Office – Excel and Word
• Works well independently as well as a part of a team
• Attention to Detail

Experience working in the construction industry

• Group insurance after probation - Benefits - 50%/50% (medical, dental, life insurance, etc.)
• RRSP plan after one year
• Company events
• 2-3 weeks vacation (depending on the experience)