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Robert Half Logo Robert Half · Office Administration

Administrative Coordinator

United States, Louisville Employment contract · Job Posted May 27, 2026
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Job Description

We are looking for an experienced and service-oriented Administrative Coordinator to support daily workplace operations in Louisville, Kentucky. This Contract position plays an important role in creating an organized, welcoming, and efficient office environment by coordinating front desk activities, administrative services, and employee support functions. The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities while maintaining a detail-oriented approach. You will work across teams to help keep the office running smoothly and ensure a positive experience for employees and visitors alike. The Administrative Coordinator position is onsite, Monday - Friday 8AM-5PM.

Job Responsibility

  • Welcome visitors, oversee guest check-in activities, and maintain a detail-oriented front desk experience that reflects high service standards
  • Coordinate essential office support functions such as incoming and outgoing mail, courier activity, document scanning, and general administrative processing
  • Track and replenish workplace supplies, snacks, and beverages to keep shared spaces stocked, organized, and ready for daily use
  • Arrange meeting logistics, catering needs, calendars, and on-site events while partnering with internal teams to support smooth execution
  • Respond promptly to workplace service requests through internal systems and follow issues through to completion with clear communication and follow-up
  • Work with building management and service partners to help maintain office safety, appearance, and overall functionality
  • Contribute to safety readiness efforts, including participation in floor support or emergency response programs as needed
  • Manage recurring administrative workflows with a high degree of accuracy, ensuring deadlines are met and confidential information is handled appropriately
  • Identify opportunities to improve office processes and recommend practical changes that enhance efficiency and employee experience

Requirements

  • At least 2 years of experience in administrative support, workplace coordination, office operations, or a related function
  • Demonstrated ability to balance multiple responsibilities, stay organized, and adjust quickly as priorities change
  • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams
  • Comfortable using workplace and service platforms such as ticketing, employee, or visitor management systems
  • Strong verbal and written communication skills with close attention to accuracy and professionalism
  • Ability to work independently while building effective partnerships across departments and service providers
  • Proven commitment to dependable service, sound judgment, and respectful handling of sensitive information
  • Previous experience in a fast-paced environment or relevant post-secondary coursework is considered an advantage

Nice to have

Previous experience in a fast-paced environment or relevant post-secondary coursework is considered an advantage

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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