Administrative Coordinator

• Welcome visitors, oversee guest check-in activities, and maintain a detail-oriented front desk experience that reflects high service standards
• Coordinate essential office support functions such as incoming and outgoing mail, courier activity, document scanning, and general administrative processing
• Track and replenish workplace supplies, snacks, and beverages to keep shared spaces stocked, organized, and ready for daily use
• Arrange meeting logistics, catering needs, calendars, and on-site events while partnering with internal teams to support smooth execution
• Respond promptly to workplace service requests through internal systems and follow issues through to completion with clear communication and follow-up
• Work with building management and service partners to help maintain office safety, appearance, and overall functionality
• Contribute to safety readiness efforts, including participation in floor support or emergency response programs as needed
• Manage recurring administrative workflows with a high degree of accuracy, ensuring deadlines are met and confidential information is handled appropriately
• Identify opportunities to improve office processes and recommend practical changes that enhance efficiency and employee experience

• At least 2 years of experience in administrative support, workplace coordination, office operations, or a related function
• Demonstrated ability to balance multiple responsibilities, stay organized, and adjust quickly as priorities change
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams
• Comfortable using workplace and service platforms such as ticketing, employee, or visitor management systems
• Strong verbal and written communication skills with close attention to accuracy and professionalism
• Ability to work independently while building effective partnerships across departments and service providers
• Proven commitment to dependable service, sound judgment, and respectful handling of sensitive information
• Previous experience in a fast-paced environment or relevant post-secondary coursework is considered an advantage

Previous experience in a fast-paced environment or relevant post-secondary coursework is considered an advantage

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan