Administrative Coordinator Job at Robert Half (San Diego)

Administrative Coordinator

Robert Half

Location:
United States , San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

We are looking for a detail-oriented Administrative Coordinator to support customers and internal service teams by managing repair recommendations, quotations, and scheduling activities in San Diego, California. This position is ideal for someone who can balance administrative coordination with strong customer communication and follow-through. The person in this role will help move inspection findings into actionable repair plans while maintaining organized records and responsive service.

Job Responsibility:

Prepare repair estimates and service proposals promptly after inspections are completed so customers receive timely next steps
Communicate with customers to review identified deficiencies, explain recommended corrective actions, and help advance repair work without unnecessary delays
Partner with field inspectors to collect inspection documentation and use the findings to support accurate evaluations and pricing
Highlight urgent system concerns to customers and provide clear guidance on issues that may affect safety, compliance, or system performance
Build and maintain productive customer relationships by understanding decision-making timelines and supporting the purchasing process
Monitor outstanding quotations by client and value, keeping records current and helping prioritize follow-up activities
Coordinate closely with the service team to align repair scheduling with customer needs and operational availability
Collaborate with the Service Manager and other stakeholders on larger or more complex repair opportunities when additional input is needed

Requirements:

2+ years of experience in an administrative coordination, service coordination, or customer support role
Strong administrative assistance skills with the ability to manage multiple tasks and maintain accurate documentation
Experience handling inbound calls professionally and responding to customer inquiries with clarity and urgency
Ability to manage calendars, appointments, or service schedules in a fast-paced environment
Strong organizational skills with attention to detail when tracking quotes, reports, and repair activity
Effective written and verbal communication skills for working with customers, inspectors, and service teams
Comfort using standard office systems and coordination tools to support scheduling, reporting, and follow-up

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Robert Half - All Job Offers

Job Link Share: