Administrative Coordinator

• Oversee permit-related documentation by developing organized tracking methods for jurisdiction-specific requirements and submission steps
• Gather required supporting materials for a range of permit types, including demolition, utility, new construction, conservation, and tree removal requests
• Complete permit applications, coordinate associated payment requests, and submit materials accurately and on schedule
• Monitor permit status from submission through approval, including follow-up with agencies and retrieval of finalized permits
• Communicate promptly with project stakeholders when applications are rejected, revisions are requested, or additional documentation is needed
• Process utility connection paperwork and fees for new starts, and follow through until requirements are completed
• Stay informed on municipal and county permitting rules, turnaround expectations, and applicable fee updates
• Build productive working relationships with local government offices and officials to support efficient coordination
• Assemble construction start packages for production teams and maintain accurate records across shared digital and local file systems
• Update documentation and project packages when changes occur after the initial file setup to ensure current records are maintained

• At least 3 years of experience in administrative coordination, permit administration, or a related office support role
• Proficiency with Microsoft Office applications and the ability to learn company-specific software quickly
• Experience handling detailed documentation with a high level of accuracy and consistency
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Familiarity with data entry, general administrative support, and front-office or receptionist-type responsibilities
• Valid U.S. work authorization is required
• All candidates are required to undergo pre-employment screening

Experience using document management or markup tools such as Bluebeam is preferred

• medical, vision, dental, and life and disability insurance
• 401(k) plan