Administrative Coordinator Job at Robert Half (San Diego)

New

Administrative Coordinator

Our client, a well-established insurance firm, is seeking a highly organized and...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of administrative or office coordination experience
High school diploma or equivalent required
Associate's or Bachelor's degree preferred
Insurance industry experience is not required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills with exceptional attention to detail
Excellent verbal and written communication skills
Ability to prioritize multiple tasks and meet deadlines
Professional demeanor with outstanding customer service skills

Job Responsibility

Provide administrative support to leadership and various departments
Coordinate calendars, meetings, and appointments
Prepare correspondence, reports, and other business documents
Maintain accurate electronic and physical filing systems
Answer and direct incoming phone calls in a professional manner
Assist with data entry, document management, and recordkeeping
Coordinate incoming and outgoing mail, office supplies, and general office operations
Support client documentation and administrative workflows
Communicate effectively with clients, vendors, and internal staff
Assist with special projects and other administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Coordinator

We are searching for an Administrative Coordinator for a well known company in t...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s or Associates degree required
Strong written and verbal communication skills in English, including excellent grammar
Proficiency with computers and standard office software
Ability to manage several tasks at once in a deadline-driven environment
Strong organizational skills with a high level of accuracy and follow-through
Comfortable working onsite in Miami, Florida

Job Responsibility

Assisting internal departments with coordinating documentation needed for insurance renewals and license verification
Fielding calls inquiring for updated information
Gathering documents
Making sure everything is uploaded accurately into internal database

What we offer

3 weeks of PTO
100% of employee benefits are covered
medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Boca Raton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office coordination, or support-focused role
Proficiency with Microsoft Excel and confidence using standard office software
Ability to manage daily mail and related administrative tasks accurately
Strong organizational skills with the ability to prioritize multiple assignments effectively
Excellent written and verbal communication skills in a detail-oriented office setting
Comfortable working onsite Monday through Friday and adjusting to light overtime as needed
Able to work independently, take initiative, and remain dependable in a fast-moving environment

Job Responsibility

Coordinate calendars, arrange meetings, and manage appointments for team members with minimal supervision
Handle incoming and outgoing mail, packages, and routine office correspondence in a timely manner
Maintain organized records, documents, and administrative files to support day-to-day business operations
Prepare spreadsheets, track information, and assist with reporting using Microsoft Excel and other office tools
Support office organization efforts by helping streamline workflows and maintain an orderly work environment
Provide general administrative assistance, including data entry, document preparation, and follow-up on action items
Communicate effectively with internal staff and external contacts to ensure requests are addressed efficiently
Assist with onsite operational needs and provide additional support during periods of increased activity or extended office hours

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

The Administrative Support Coordinator provides administrative and operational s...

Location

United States , Uniontown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative coordination, administrative assistance, or a similar office support role
Ability to manage scheduling, calendar coordination, and appointment confirmation with strong attention to detail
Comfortable handling inbound calls, written correspondence, and document preparation with a detail-oriented approach
Strong organizational skills with the ability to maintain accurate records, reports, databases, and mailing materials
Proficiency with standard computer applications and office software used for reporting, presentations, and clerical tasks
Ability to balance multiple priorities, adapt to shifting workload demands, and provide backup support when needed
Experience working in healthcare, home health, managed care, or non-profit environments is helpful
Strong proofreading, communication, and follow-through skills to support both staff and member-related administrative processes

Job Responsibility

Assign new members to Managers based on care program, geographic zone, and staff capacity, and coordinate all member transfers and care management transitions
Maintain accurate member tracking and reconciliation, update member records, request access changes for program transitions, and open new cases in database for members
Prepare and maintain statistical records, monthly reporting, responsibilities for assigned programs
Provide administrative and clerical support including document preparation, proofreading, filing, mail distribution, database maintenance, board mailings, and packet assembly
Serve as backup receptionist and administrative support by directing calls, maintaining phone coverage schedules, preparing conference rooms, scheduling appointments, and supporting meetings and events
Participate in process improvement, support agency performance and operational goals, maintain proficiency in required systems, and perform other duties as assigned

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to support exec...

Location

United States , Englewood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in administrative support, executive support, or a similar coordination role
Prior experience supporting senior leadership, preferably at the vice president level or above
Demonstrated strength in calendar management, meeting coordination, and scheduling within a fast-paced environment
Strong written communication skills with excellent grammar, proofreading ability, and attention to detail
Proficiency in Microsoft Office, especially Word and Excel, for document preparation and list management
Ability to interact confidently and professionally with executives, staff, visitors, and other stakeholders
High level of discretion, sound judgment, and maturity when handling confidential information
Resourceful, punctual, and comfortable managing multiple priorities with minimal direction

Job Responsibility

Manage a complex executive calendar, balancing appointments and meetings while protecting time for priority work and daily workflow needs
Coordinate meetings from scheduling through follow-up, including preparing materials, attending discussions when needed, and distributing clear notes with action items
Draft, edit, and send clear correspondence on behalf of leadership, ensuring strong grammar, accuracy, and an appropriate tone
Reconcile corporate card activity and assist with routine administrative tracking and documentation
Arrange travel plans and related logistics to support efficient scheduling and timely execution of trips
Provide operational support to the Office of the President, contributing to administrative tasks that help the broader office function effectively
Welcome visitors and respond to walk-in traffic with discretion, courtesy, and strong customer service
Assist with reviewing and proofreading formal documents, including accreditation-related materials, to help ensure quality and consistency
Track multiple assignments and office projects simultaneously, following through on details so priorities remain organized and on schedule

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support project and office o...

Location

United States , Knoxville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in administrative support, project coordination, or a related office-based role
Demonstrated ability to manage multiple priorities with strong attention to detail and dependable follow-through
Proficiency with Microsoft Office tools, including Excel, Outlook, Teams, and Planner
Experience maintaining organized documentation, trackers, and electronic filing systems
Familiarity with compliance records, project documentation, and status reporting
Working knowledge of accounting or business software used to monitor updates and support administrative workflows
Strong written and verbal communication skills with the ability to collaborate across cross-functional teams
Ability to work independently, resolve routine issues efficiently, and remain organized in a fast-paced setting

Job Responsibility

Coordinate daily administrative activities that support multiple home building and construction projects at the same time
Maintain accurate electronic records for project files, permits, insurance materials, and other compliance-related documentation
Monitor task progress, key milestones, and upcoming due dates through Microsoft Planner and related tracking tools
Prepare and distribute reports, spreadsheets, written updates, and project communications for internal teams and external partners
Assist with organizing timelines, follow-up items, and deliverables to help projects stay on schedule
Review documentation for completeness and accuracy, addressing discrepancies and escalating issues when needed
Support smooth communication between departments by keeping project information updated and accessible
Complete administrative processes promptly while managing a high volume of data entry and status tracking across multiple systems

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Coordinator

Robert Half is looking for an Administrative Coordinator to provide dependable o...

Location

United States , Missoula

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an administrative support, office coordination, or similar role
Strong administrative assistance skills with the ability to manage multiple clerical tasks accurately
Experience with calendar management, scheduling, and coordinating routine office activities
Comfortable answering inbound calls and handling general office communications professionally
Proficiency in Microsoft Office, including creating and editing PowerPoint presentations and business documents
High attention to detail when managing records, correspondence, and document preparation
Ability to work independently, adapt to changing priorities, and learn internal processes quickly

Job Responsibility

Manage general office coordination activities to help daily operations run smoothly and efficiently
Process and organize scanned personnel file documents, maintaining accurate and accessible records
Handle incoming mail distribution and support routine document flow within the office
Learn established approval and signature procedures to provide reliable backup administrative support
Create and format presentation materials, including recurring biweekly all-staff meeting decks and executive-level PowerPoint presentations
Assist with clerical tasks such as preparing letters on company letterhead, arranging outgoing shipments, and generating shipping labels
Provide day-to-day administrative support by coordinating schedules, responding to routine requests, and helping maintain organized workflows

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Poway

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or administrative coordinator role
Strong ability to handle inbound phone communication with professionalism and courtesy
Experience managing calendars, appointments, and schedule changes with accuracy
Comfortable working in a fast-paced environment while balancing multiple tasks and deadlines
Strong organizational skills and close attention to detail
Clear written and verbal communication skills
Experience supporting healthcare or home health operations is preferred

Job Responsibility

Manage day-to-day administrative activities to support efficient office and team operations
Respond to inbound calls courteously, direct inquiries appropriately, and relay accurate messages in a timely manner
Coordinate calendars for team members, including arranging meetings, appointments, and schedule updates
Organize and confirm scheduling details to help maintain smooth coverage and timely communication
Prepare, update, and maintain administrative records, documents, and routine correspondence as needed
Support the home health team by tracking priorities, following up on outstanding items, and assisting with general office coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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