Administrative Coordinator Job at Robert Half (Philadelphia)

New

Administrative Coordinator

Location

United States , Seal Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination, or a similar business support role
Ability to manage calendars, schedules, and multiple competing priorities with strong attention to detail
Strong written and verbal communication skills, including confidence handling inbound calls and clear correspondence
Comfortable maintaining records, tracking action items, and supporting organized administrative workflows
Customer-service mindset with the ability to interact effectively with residents, board members, vendors, and internal teams
Proficiency with standard office software and general administrative tools used for scheduling, documentation, and communication
Ability to handle confidential information responsibly and work effectively in a collaborative, fast-paced environment.

Job Responsibility

Organize board and association meetings by managing schedules, preparing agendas, assembling materials, and coordinating related communications
Record accurate meeting notes, document decisions, and maintain well-structured files for follow-up and reference
Support annual meetings, elections, and other governance activities by ensuring required documentation and timelines are properly managed
Maintain calendars, trackers, and administrative processes to keep assignments, deadlines, and action items on schedule
Monitor records for assigned associations and coordinate updates so files remain complete, accurate, and accessible
Work with internal departments and external service providers to help address operational requests and administrative matters
Prepare written communications for residents, board members, and stakeholders regarding community policies, procedures, and routine updates
Provide reception and inbound call support as needed, responding professionally to inquiries and directing requests appropriately
Assist with compliance-related notices, postings, and documentation while handling sensitive information with professionalism and discretion.

What we offer

Medical, vision, dental, life and disability insurance
Enrollment in company 401(k) plan

New

Administrative Coordinator

We are seeking a highly organized, detail-oriented, and proactive Administrative...

Location

Salary:

Not provided

HiRemoters

Expiration Date

Until further notice

Requirements

Excellent organizational and time-management skills
Strong verbal and written communication skills
Proficiency in Microsoft Office and general office software
Ability to multitask and work independently in a fast-paced environment
Strong attention to detail and problem-solving skills
Previous administrative, customer service, or dental office experience is required

Job Responsibility

Provide administrative support to ensure the efficient operation of the office
Manage daily correspondence and respond to routine inquiries
Assign duties to team members and monitor team performance
Manage referrals and CBCT case submissions from dental clinics
Coordinate workflow between referring offices and the reporting team
Follow up with clinics regarding missing information or incomplete referrals
Monitor report turnaround times and track case progress to ensure timely delivery of reports
Handle client inquiries regarding report status and delivery
Build and maintain positive professional relationships with referring offices
Prepare invoices, process payments, and maintain client accounts

What we offer

Flexible and Remote Working
Work from anywhere
Career Growth
Performance Recognition
Health and Fitness Benefits
Extra Paid Annual Leave
Special Birthday Perk

New

Administrative Coordinator

We are looking for an Administrative Coordinator to join an engineering organiza...

Location

United States , Chadds Ford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative support or coordination role
Demonstrated background in administrative assistance within an office environment that requires attention to detail
Experience handling inbound calls and providing clear, detail-focused communication
Strong calendar management and scheduling skills with attention to detail
Ability to manage multiple tasks efficiently while meeting deadlines
Proficiency with standard office software and administrative tools
Excellent organizational skills and a dependable, proactive work style

Job Responsibility

Coordinate daily administrative activities to support smooth office and team operations
Manage calendars, arrange meetings, and maintain scheduling priorities for internal stakeholders
Answer incoming calls, respond to routine inquiries, and direct communications to the appropriate contacts
Prepare, organize, and maintain records, documents, and other administrative materials with a high level of accuracy
Assist with general office support tasks, including tracking requests and following up on action items
Work closely with team members and leadership to ensure timely completion of administrative assignments
Support onboarding and related coordination activities for new team members as needed
Help maintain organized workflows and provide administrative support for ongoing business operations

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support virtual learning ope...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting online training, virtual events, or digital learning programs in an administrative or coordination capacity
Proficiency with virtual meeting and learning platforms, including Zoom, and comfort troubleshooting basic user issues
Strong organizational skills with the ability to manage multiple deadlines, registration details, and communication workflows simultaneously
Background in administrative oversight, implementation support, and record verification for programs or events
Clear written and verbal communication skills with close attention to detail and accuracy
Ability to work independently in an interim Contract role while maintaining a high level of service and professionalism

Job Responsibility

Coordinate the planning and day-to-day execution of virtual training sessions, webinars, learning series, and other education programs
Manage event registration workflows from initial setup through attendee communications, confirmation tracking, and post-event follow-up for online and onsite programs
Support the delivery of continuing education activities by tracking participation records, verifying completion details, and preparing documentation tied to credit eligibility
Administer virtual learning platforms such as Zoom and related tools to ensure sessions run smoothly and participants receive timely technical support
Prepare program materials, course assets, schedules, and presenter coordination details to keep learning events organized and on schedule
Assist with certificate and credential-related processes by compiling required program components and generating completion records for eligible participants
Monitor participant data for accuracy, maintain organized administrative records, and help evaluate program outcomes through reporting and documentation
Contribute to process improvements involving education operations, including responsibilities connected to combining program elements needed for certificates and credit-based offerings

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan
Free online training

New

Administrative Coordinator

We're looking for an Administrative Coordinator to serve as a key member of our ...

Location

United States , Iowa City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong organizational and time management skills
Ability to juggle multiple priorities in a fast-paced environment
High attention to detail and follow-through
Professional communication and interpersonal skills
Comfortable learning and using technology and business systems
A proactive, team-oriented approach and willingness to jump in where needed

Job Responsibility

Coordinate meetings, schedules, and team communications
Assist with office operations and administrative projects
Answer incoming calls during peak periods
Open and distribute mail
Receive and coordinate deliveries
Serve as a go-to resource for day-to-day office support
Schedule and coordinate random CDL drug testing
Maintain driver qualification files and required documentation
Track annual forms and driving record reviews
Assist with vehicle registration and IFTA administration

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Administrative Coordinator

We are seeking a highly organized Administrative Coordinator to support daily of...

Location

Gaithersburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or coordinator experience
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong communication, organization, and multitasking skills
High attention to detail and ability to meet deadlines
Professional demeanor and customer-service mindset

Job Responsibility

Coordinate calendars, meetings, and travel arrangements
Prepare reports, presentations, and correspondence
Maintain office files, records, and databases
Support onboarding, scheduling, and general office logistics
Answer phones, respond to emails, and route inquiries appropriately
Order office supplies and manage vendor communications
Assist with special projects and team events
Help improve administrative processes and workflow efficiency

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Administrative Coordinator

We are seeking a detail-oriented Administrative Coordinator to support daily off...

Location

United States , Hyattsville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative or coordination experience
Strong Microsoft Office skills
Highly organized with attention to detail

Job Responsibility

Coordinate calendars, meetings, and administrative workflows
Prepare reports, correspondence, and presentations
Maintain records, databases, and confidential files
Support vendor coordination and supply ordering
Track deadlines and follow up on action items

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Tewksbury

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or a similar support-focused role
Background working in home health, healthcare, or another regulated service environment is preferred
Comfortable handling a high volume of inbound phone calls with professionalism and clear communication
Demonstrated ability to manage calendars, coordinate appointments, and maintain organized schedules
Strong data entry skills with careful attention to detail and accuracy
Proficiency with standard office software and administrative systems
Ability to prioritize multiple tasks, stay organized, and meet deadlines in a fast-paced setting

Job Responsibility

Coordinate daily administrative activities to support efficient operations within a home health environment
Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner
Manage calendars for staff and leadership, including arranging appointments, updating availability, and resolving scheduling conflicts
Organize and maintain schedules for visits, meetings, and other time-sensitive activities to ensure smooth workflow
Enter and update information in internal records and tracking systems with a high level of accuracy
Prepare, review, and organize administrative documents to support communication and operational needs
Serve as a point of contact for internal teams and external stakeholders, providing attentive and courteous assistance
Monitor administrative details and follow up on outstanding items to help keep day-to-day processes on track

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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