Administrative Coordinator

• Welcome and assist visitors, ensuring a positive and detail-oriented experience
• Oversee office supply inventory, placing orders and maintaining vendor relationships for timely deliveries
• Ensure the office remains clean and organized, coordinating with cleaning services and monitoring equipment maintenance
• Provide support for event planning, including meeting room setup, material preparation, and catering arrangements
• Troubleshoot basic IT issues related to office equipment, such as printers and computers
• Utilize Excel to track data, generate reports, and maintain accurate records and databases
• Assist with basic bookkeeping tasks, including invoice tracking and expense processing
• Document meeting notes and summaries, tracking action items and deadlines for executive-level meetings
• Offer general administrative assistance to senior leadership and team members, maintaining and organizing records and confidential documents
• Manage incoming phone inquiries with professionalism and ensure proper routing of calls

• Minimum of 2-3 years of experience in office administration or as an administrative coordinator
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Familiarity with QuickBooks or similar accounting software is strongly preferred
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively
• Positive attitude and collaborative approach when interacting with team members and external partners
• Basic troubleshooting skills for IT and office equipment
• Detail-oriented with a proactive approach to problem-solving

QuickBooks experience is a plus

• Medical, vision, dental, and life and disability insurance
• 401(k) plan
• Free online training