Administrative Coordinator

• Provides secretarial support to executive, including complex scheduling and calendaring support, travel arrangements, expense reports, budget support, answering and prioritizing communications/ correspondence, and other secretarial tasks that support efficient organization of the executive’s time.
• May coordinate budget preparation and consolidation activities for executive
• monitors and maintains accurate account of budget and department sub-accounts.
• Interacts with both internal and external customers on executive’s behalf.
• Provides meeting and special event support for executive and department, including scheduling, invitations, creating agendas, preparing materials (such as presentations and reports), arranging catering/floral, setting up A/V, and taking/preparing/distributing minutes.
• Acts as a liaison between executive and staff, communicating assignments, tracking project status, getting updates, answering questions within scope of responsibility, and ensuring optimal and efficient communication flow throughout department.
• Researches, drafts, edits and presents a variety of documents, reports, data and other metrics.
• May produce and maintain contracts/agreements and monitor compliance with applicable terms and provisions.
• Provides office management for department and may provide oversight/direction to lower-level administrative staff.

• Five or more years of progressively responsible related office or secretarial work experience that demonstrates attainment of the requisite job knowledge skills/abilities.
• None, upon hire

Experience in a healthcare environment

medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible team members may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings