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Administrative Coordinator

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Boston Children's Hospital

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Location:
United States , Boston

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Contract Type:
Employment contract

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Salary:

46488.00 - 74380.80 USD / Year

Job Description:

At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included. Position Summary: Children’s Hospital Primary Care Center (CHPCC) is here to help families raise healthy, happy children. Our locations serve more children than any other primary care practice in Boston. We are dedicated to helping parents and guardians raise happy and healthy children. We see patients beginning at birth, and will follow children through the important milestones of their development. Our dedicated staff of medical providers, nurses, social workers, dietitians, and child life specialists provides well-child care, including routine immunizations, health education, and care for acute illnesses.

Job Responsibility:

  • Purchase office supply needs through established department protocols to ensure efficient office operations
  • Monitor supply inventory/budgeting and identify and communicate trends and patterns to support cost containment and ensure appropriate use of supplies
  • Ensure all Program personnel are trained in Hospital policies and procedures as well as the appropriate features of the Hospital’s information systems, including follow-up training and consultations
  • Ensure compliance with government regulations (such as DPH, licensure, JCAHO, OSHA, etc.) and third party payor billing requirements
  • Organize and maintain daily administrative operations of department
  • Prepare, verify and monitor departmental payroll and maintain related records
  • Prepare periodic reports and documents to comply with hospital, governmental, regulatory and/or funding agency requirements
  • Participate in budget process by identifying and analyzing trends and patterns and prepares cost projections
  • Develops proposals to improve cost-effectiveness
  • Monitors budgets and payroll, resolves variances, prepares reports and maintains related records and documentation
  • Maximize revenue by ensuring all appropriate administrative paperwork is generated at the time of patient registration and forwarded to the Hospital and/or Foundation in a timely manner for billing purposes
  • Work on special projects and provides detailed analyses and reports on findings as requested by management independently and generates custom analytical reports from billing system as requested by management
  • Ensure integrity of in-house computer system
  • Make recommendations to management on system changes and works with software programmer to implement changes

Requirements:

  • High School Diploma/Ged Required
  • Two to four years of occupationally specific education or Associate’s degree in an occupationally specific education, or business/closely related field
  • 2 years of experience
  • Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles
  • Demonstrated knowledge of hospital systems, and operations
What we offer:
  • flexible schedules
  • affordable health, vision and dental insurance
  • child care and student loan subsidies
  • generous levels of time off
  • 403(b) Retirement Savings plan
  • Pension
  • Tuition and certain License and Certification Reimbursement
  • cell phone plan discounts
  • discounted rates on T-passes

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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