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Robert Half Logo Robert Half · IT - Software Development

Administrative Coordinator

United States, Eagle · Job Posted June 09, 2026
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Job Description

We are looking for a Process/Workflow Documentation Speciliast to join a contract assignment supporting business process documentation initiatives. This contract role will partner with accounting and operations stakeholders to capture how work is performed and turn that information into organized, easy-to-follow documentation. The ideal candidate is comfortable participating in meetings, synthesizing details from multiple teams, and producing clear process materials that improve consistency and visibility across daily operations.

Job Responsibility

  • Meet with department leaders and cross-functional team members to learn existing workflows and capture key process details
  • Convert meeting discussions and operational practices into clear written procedures, workflow summaries, and reference materials
  • Build visual process documentation, including flowcharts and mapped workflows, using Visio or comparable diagramming tools
  • Prepare structured policies and standard operating procedures that support consistency and operational clarity
  • Keep internal documentation accurate, organized, and current as process details are gathered and refined
  • Review documented workflows to uncover inefficiencies, missing steps, or unclear handoffs and suggest practical improvements
  • Coordinate scheduling, meeting logistics, and administrative follow-up to support documentation efforts across teams

Requirements

  • Meet with department leaders and cross-functional team members to learn existing workflows and capture key process details
  • Convert meeting discussions and operational practices into clear written procedures, workflow summaries, and reference materials
  • Build visual process documentation, including flowcharts and mapped workflows, using Visio or comparable diagramming tools
  • Prepare structured policies and standard operating procedures that support consistency and operational clarity
  • Keep internal documentation accurate, organized, and current as process details are gathered and refined
  • Review documented workflows to uncover inefficiencies, missing steps, or unclear handoffs and suggest practical improvements
  • Coordinate scheduling, meeting logistics, and administrative follow-up to support documentation efforts across teams
  • Prior experience creating process documentation, workflow maps, or procedural guides in a business environment
  • Proficiency with Visio or similar software used for diagramming and visual process mapping
  • Strong written communication skills with the ability to present complex information in a clear, organized format
  • Ability to gather information from stakeholder conversations and translate it into structured documentation
  • Solid organizational skills and attention to detail when managing multiple documents and revisions
  • Background in accounting, operations, business analysis, or process improvement is preferred
  • Experience with administrative support activities such as scheduling, calendar coordination, or handling inbound communications is a plus

Nice to have

  • Background in accounting, operations, business analysis, or process improvement is preferred
  • Experience with administrative support activities such as scheduling, calendar coordination, or handling inbound communications is a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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